Accounts Payable Specialist

BUILD A SAFER WORLD.

TRM Labs provides blockchain analytics and AI solutions to help law enforcement and national security agencies, financial institutions, and cryptocurrency businesses detect, investigate, and disrupt crypto-related fraud and financial crime. TRM’s blockchain intelligence and AI platforms include solutions to trace the source and destination of funds, identify illicit activity, build cases, and construct an operating picture of threats. TRM is trusted by leading agencies and businesses worldwide who rely on TRM to enable a safer, more secure world for all.

We are seeking an Accounts Payable Specialist to play a critical role in ensuring accurate, timely payments and building scalable procurement processes at TRM. As a fully remote, global company, TRM requires an AP function that is both efficient and strategic—balancing day-to-day execution with process improvements that strengthen vendor relationships, support healthy cash flow, and raise standards for financial discipline.

You will join TRM’s high-performing Finance team, which leads with ownership, accountability, and a commitment to excellence. Partnering closely with Finance, HR, and cross-functional teams, you’ll ensure invoices are processed on time, vendors are supported seamlessly, and AP systems evolve to meet the needs of a fast-growing organization.

The impact you will have:

• Own payment operations: Consistently achieve >95% on-time and accurate payments while completing AP close within target timelines to support cash flow visibility.

• Enhance vendor & employee experience: Manage Zip effectively, onboard vendors quickly, and resolve invoice/payment inquiries while maintaining >90% compliance with card submissions.

• Streamline procurement: Develop and implement procurement processes, including vendor negotiations, policy rollouts, and measurable cost savings that establish best practices at TRM.

• Drive system & process improvements: Identify and implement automation or workflow enhancements to reduce manual work, strengthen liability forecasting, and improve scalability.

• Support month-end close: Prepare and review accruals, manage prepaid expense amortization, and reconcile accounts payable to ensure accurate, timely, and compliant financial reporting.

• Partner cross-functionally: Provide timely, accurate AP reporting and collaborate with stakeholders across Finance, HR, and other teams to ensure a seamless procurement and payment experience.

What we’re looking for:

• 4-7 years of accounts payable experience, ideally in a SaaS, startup, or high-growth environment.

• Strong understanding of AP processes and procurement workflows; experience with Zip, Airbase, Netsuite or similar systems is a plus.

• Exceptional attention to detail and accuracy, with a proven track record of processing payments and invoices reliably and on time.

• Strong analytical and problem-solving skills to identify process gaps, reconcile issues, and recommend improvements.

• Clear, proactive communicator who builds trusted relationships with vendors and internal stakeholders.

• Ownership mindset, able to manage multiple AP responsibilities simultaneously while driving continuous improvement.

Team Operating Rhythms:

• As a globally distributed team, members may observe different timezones. However, this team will overlap between the hours of 8am-12pm PST for meetings and collaboration.

• All team members, regardless of location must have at least 4 hour overlap with PST business hours.

On-Call Responsibilities:

• On-call schedule: There is no formal on-call rotation for this role.

• On-call frequency: While not on a scheduled rotation, this position is expected to remain available on an as-needed basis to address urgent, time-sensitive purchases or emergencies that may arise on weekends.

Learn about TRM Speed in this position:

• High-Priority Requests: For P1 items, able to immediately jump in and resolve employee/vendor requests for urgent, time-sensitive purchases within the same day, without compromising accuracy.

• Policy Rollouts: When a new procurement or AP policy is introduced, able to implement the change in systems and workflows within 1 week of rollout.

• Vendor Invoice Processing & Communication: Upload vendor invoices to the system within 24–48 hours of receipt and respond to vendor email inquiries within 1 business day.

LIFE AT TRM

We are building a safer world. That promise shows up in how we work every day.

TRM moves quickly. We are a high velocity, high ownership team that expects clarity, follow-through, and impact. People who thrive here are energized by hard problems, experimentation, and continuous feedback. If something takes months elsewhere, it will ship here in days.

Our work sits at the intersection of AI, national security, and fighting financial crime. The problems are complex, the stakes are real, and the environment evolves quickly. The pace and intensity of the work reflect the importance of the mission. As a result, the way we operate requires a high level of ownership, adaptability, collaboration, and creative problem-solving.

At TRM, you should expect:

• Priorities and targets to change quickly as we experiment and iterate

• Work that often requires operating with a high degree of ambiguity

• A high level of personal ownership and accountability

• Close collaboration across teams and functions

• Frequent, high-touch communication

• Creative problem solving and out-of-the-box thinking

• A pace that rewards urgency, adaptability, and outcomes

This environment is energizing for people who enjoy building, solving hard problems, and making progress in situations that are not always fully defined. It also requires comfort navigating ambiguity, adjusting course as new information emerges, and maintaining focus and positivity in a fast-moving and intense environment.

We also recognize that this style of operating is not for everyone. If you are primarily optimizing for predictability or a consistently balanced workload, we encourage you to use the interview process to pressure test whether this environment is truly the right fit. We want teammates who thrive here, not just survive here.

At the same time, many people find this work deeply rewarding. If you are excited by meaningful problems, motivated by ambitious goals, and energized by working alongside mission-driven colleagues, there is a good chance you will find TRM to be an exceptional place to grow and contribute. Learn more: Interviewing at TRM: How We Hire and What Success Looks Like https://www.trmlabs.com/resources/blog/interviewing-at-trm-how-we-hire-and-what-success-looks-like

AI FLUENCY AT TRM

AI fluency is a baseline expectation at TRM.

We believe AI meaningfully changes how top performers operate. We expect every team member to use AI to accelerate and reimagine their craft, not just automate surface tasks.

At TRM, AI fluency means you are among the top 10 percent of operators in your function in how you apply AI to:

• Accelerate repeatable workflows

• Structure and solve problems

• Improve output quality

• Increase speed and leverage

You will be evaluated on applied AI fluency during the interview process.

LEADERSHIP PRINCIPLES

We hire and grow against three leadership principles. They’re the standards for how we operate, treat each other, and make decisions.

• Impact-Oriented Trailblazer: We put customers first and move with speed, focus, and adaptability. We treat every plan like an experiment – test, ship, measure, and iterate quickly.

• Master Craftsperson: We care deeply about our craft. We balance speed with high standards, own outcomes end‑to‑end, and invest in getting better everyday.

• Inspiring Colleague: We add clarity and energy, not noise. We bring humility, candor, and a one‑team mindset — giving and receiving feedback to make the team stronger.

JOIN OUR MISSION

At TRM we care deeply about our c