Assistant Director, Compliance and Risk Management

Company Description

By working at Harvard University, you join a vibrant community that

advances Harvard's world-changing mission in meaningful ways,

inspires innovation and collaboration, and builds skills and

expertise. We are dedicated to creating a diverse and welcoming

environment where everyone can thrive.

Why join the Harvard Graduate School of Education?

The Harvard Graduate School of Education (HGSE) is a diverse

community of learners, teachers, and employees who are passionate

about changing the world through education and striving for maximum

impact in the field of education.

Many choose to work at the Harvard Graduate School of Education

because they believe in our mission and are excited by our vision

for the future. We have a reputation as a great place to work, for

our excellent leadership, and we are a strong community that values

diversity. For more information about HGSE, its programs, research,

and faculty, please visit: www.gse.harvard.edu .

Job Description

The incumbent will assist with and in some instances, manage

compliance and risk management activities/functions for the Harvard

Graduate School of Education.

Job-Specific Responsibilities:

• Under the direction of the HGSE Research Security

Administrator, assists with administration of the emerging research

security program for HGSE, collaborating, and connecting across

multiple offices and roles to ensure HGSE executes and remains in

compliance with Harvard’s Research Security policy and

procedures.

• In support and under the direction of the HGSE Export Control

Administrator, coordinates activities of the HGSE Export Controls

(EC) program, including co-designing and launching program

activities, communicating school-level information about EC, and

coordinating or conducting Visual Compliance checks as required for

international partners school-wide. Supports faculty and staff in

engaging with the HGSE Export Compliance Program as well as

international reviews. Aid the HGSE ECA in the continued rollout of

export control activities at HGSE under the University’s Research

Security Program (above). Conduct compliance reviews to ensure that

HGSE research and sponsored programs are compliant with applicable

export control laws and regulations, sponsor terms and conditions,

and University and GSE policy.

• Assists Designated Institutional Official (DIO) with oversight

of the HGSE outside activities disclosure process, in coordination

with relevant staff within the Faculty Affairs, Finance, and

Sponsored Projects departments. This encompasses the disclosure of

outside activities and financial conflicts of interest for faculty,

researchers, and others required to submit disclosures on an annual

and/or ad-hoc basis.

This will include:

• Provides support to key officer roles at HGSE, including the

HGSE ECA, DIO, RIO and Research Security Administrator.

• Attaining and maintaining an in-depth understanding of

statutory regulations and university/school policies related to

financial conflict of interest, outside activities disclosures,

effort, and related areas.

• Identification and verification of individuals required to

disclose on a rolling basis.

• Coordinating review of disclosures as needed, notably including

the primary annual review of faculty disclosures.

• Preparation, review, revision, and dissemination of reports,

management plans, policy documents, and guidance as required and

appropriate.

• Ensuring all activities above are administered as required in

Harvard’s relevant systems of record, including Outside and

Activities Interest Reporting (OAIR) system and the Grants

Management Application Suite (GMAS)

• As needed, communicates relevant information about various

compliance regimes to the broader HGSE community, including

providing training/guidance to disclosers and others on use of the

disclosure system as needed.

• Provide staff support and oversight of the HGSE Committee on

International Projects and Sites (CIPS), a faculty committee tasked

with providing a school review of all international work proposed

at HGSE, sponsored or non-sponsored. Incumbent will collaborate

with the HGSE ECA to manage the work of CIPS, facilitate CIPS

reviews, ensure communication to faculty about reviews is complete,

and maintain documentation of CIPS reviews and meeting minutes.

Acts as liaison to University-level offices as needed for certain

reviews (e.g., Office for the Vice Provost for Research, University

Committee on International Projects and Sites, etc.). Collaborate

with the HGSE Office of Sponsored Projects as needed to ensure

seamless coordination.

• Assists the School Risk Officer in executing the HGSE Risk

Management program. This includes annual reporting, coordinating,

and facilitating meetings of the school risk committee,

coordinating annual risk reviews and/or risk evaluation

exercises.

• Oversee foreign talent program reporting/compliance, and

compliance with Foreign Gift and Contract Reporting (section

117).

• Oversee t