Clinical Research Finance Coordinator
Hybrid – Irvine, CA
Summary:
Provides financial support in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties
Close collaboration with members of the Clinical Research and Finance teams.
Responsibilities:
- Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
- Assisting in the creation, tracking and management of Purchase Orders.
- Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
- Perform final payment reconciliation before site closure
- Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
- Review open PO lists and work with clinical research team to ensure appropriate PO closure.
- Support quarterly financial accrual process with finance and study teams
- Complete required financial checks for investigators and facilitate any required documentation.
- Support vendor management activities including:
- Liaise with procurement and Legal for appropriate contract generation
- Creating and maintaining supplier accounts in financial system.
- Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
- Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
- May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.
Qualifications & Requirements:
- Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting
- Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks
- Recent experience in finance with working knowledge of financial terminology, highly desirable
- Experience working with Clinical Studies and Trials, highly desirable
- Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments
- Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.
- Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
- Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
- Advanced proficiency with MS Office, especially Excel and Outlook.