Contracts and Risk Management Analyst

Position: Full Time - Contracts and Risk Management Analyst

Compensation

Pay Rate: $35.00–$42.00 per hour

This represents the good faith estimate of the annual salary range we reasonably expect to pay for this position upon hire, based on the selected candidate’s experience, education, skills, internal alignment, and overall business needs.

In select cases, and depending on market conditions or exceptional candidate qualifications, compensation may exceed this range, provided it aligns with applicable law and our compensation policies.

Additional information about our compensation scales is available at:

Job Description

Under routine direction from the Associate Director of Contracts and Risk Management, provides administrative support across several business areas through organizing and tracking processes and maintaining documentation in support of the operations. The Analyst is part of a team that manages contracts, loss prevention, facility services, custodial services and risk management for Aztec Shops.

ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION

NOTE:

The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all‑encompassing list and additional duties may be assigned based on business needs.

The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Contracts Responsibilities

• Maintains Contracts management system and electronic contract files
• Drafts purchase orders, and affiliated documents such as contract amendments, exhibits, addendums, and termination letters
• Maintains vendor management system and supports vendors with the setup process
• Partners with staff on contract and purchase order status

Risk Management Responsibilities

• Supports with insurance verification and validation of vendors including workers compensation, vehicle, property, etc.
• Maintains working knowledge of laws, rules and regulations including the Insurance Requirement in Contracts (IRIC) manual concerning insurance requirements
• Works with IT and Marketing department and the Manager of Occupational Safety and Risk Management on the development of Risk Management publications including Website updates and creating safety training materials, and tracking training completion.

Property Responsibilities

• Event Applications System (EAS):

Supports in the approval process for student organizations and off-campus entities who wish to reserve space on campus

• Supervises vendors participating in commercial solicitation opportunities outlined in campus Buildings and Grounds policy

General Position Responsibilities

• Observe all safety and company rules and regulations in the performance of duties
• Maintains ethical standards in accordance with company policy, is professional and confident under pressure and demonstrates responsible decision making in stressful or unexpected situations
• Develops and maintains professional working relationships with vendors and university personnel
• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health
• Other duties as assigned

Job Requirements MINIMUM EDUCATION, TRAINING AND EXPERIENCE

The minimum requirement for applicants is an Associate's degree and/or at least two years of experience working in purchasing, contracts, or related field. Related experience and/or advanced training or any equivalent combination of education and experience may be substituted. Must be computer literate with knowledge of Microsoft Office and Google Workspace products. Experience with contract management software is a plus. Familiarity with insurance is a plus, but not required.

Must be able to use general office machines. Strong communication, interpersonal skills, and organizational skills are required.

Minimum Qualifications or…