Director of Finance and Operations

Why this role

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Skills & requirements

About the role

POSITION SUMMARY

The Director of Finance & Operations is a senior leadership role responsible for the overall financial health, operational integrity, and administrative infrastructure of the organization. Reporting directly to the Executive Director and serving as a resource to the Board Treasurer, this position provides strategic financial guidance while managing day-to-day accounting, compliance, payroll, technology, and vendor operations. The Director ensures the organization's financial activities align with nonprofit accounting standards, donor requirements, grant obligations, and applicable federal and Arizona state law. To apply to this position, please email your resume to talent@affcf.org.

ESSENTIAL JOB FUNCTIONS

Finance and Accounting (approximately 50% of time)

· Establish, operate and continuously improve financial policies and procedures in partnership with the Executive Director, Board Treasurer, and relevant stakeholders.

· Monitor financial performance and advise program and executive staff on financial results, internal control concerns, and risk.

· Oversee and execute disbursements, banking transactions, and fiscal reporting to ensure proper allocation of funding sources and compliance with donor restrictions and organizational control policies.

· Ensure accuracy of all transactional accounting prior to monthly, quarterly, and year-end closing; produce timely financial statements consistent with generally accepted accounting principles (GAAP) for nonprofit entities (ASC 958).

· Corporate credit card reconciliation and management.

· Coordinate and manage internal and external audit processes, including liaison with external auditors and the Board Finance/Audit Committee.

· Lead annual budget development in partnership with the Executive Director; monitor budget performance and report variances to leadership.

· Serve as the principal point of contact for all finance, accounting, budget management, cash management, reimbursement, and fiscal compliance needs.

· Produce monthly financial reports and dashboards for program staff, executive leadership, and the Board; provide additional analyses as requested.

· Manage, reconcile, and audit monthly accounts and purchasing card transactions; execute deposits as needed.

· Ensure compliance with IRS Form 990 preparation requirements and all applicable nonprofit tax obligations.

Program Support (approximately 15% of time)

· Partner with program managers and functional leads to plan and execute program-related financial disbursements on required schedules (weekly, monthly, bi-annually).

· Collaborate with program and functional staff to design and implement grant tracking, reporting, and compliance processes aligned with organizational and funder requirements.

Operations and Information Technology (approximately 35% of time)

· Analyze and develop recommendations for capital equipment, facility improvements, supplies, and service procurement.

· Develop, document, and maintain operational policies and procedures; prepare and update internal operations manuals.

· Manage all vendor relationships, contracts, and payment processes in accordance with organizational policy.

· Process payroll accurately and on schedule; identify and resolve compensation discrepancies in partnership with the Executive Director.

· Manage information technology vendors and service providers; ensure a secure, resilient, and mission-appropriate technology environment.

· Maintain an accurate inventory and controls for the organization's physical and technology assets.

· Perform other duties as assigned by the Executive Director.

SUPERVISORY RESPONSIBILITY

· This position will have direct supervisory responsibility over finance or administrative support staff/contractor management.

MINIMUM QUALIFICATIONS

Education

· Bachelor's degree in Finance, Accounting, Business Administration, or a directly related field from an accredited institution. A graduate degree (MBA, MPA, MSA) or active CPA licensure is preferred and may be considered in lieu of years of experience.

Experience

· Minimum of eight (8) years of progressively responsible experience in finance, accounting, and/or budget management.

· Demonstrated experience in a nonprofit, social services, or mission-driven organization strongly preferred, particularly with fund accounting, grant compliance, and IRS Form 990 familiarity.

· Experience presenting financial information to boards of directors, executive leadership, and external auditors preferred.

Knowledge, Skills, and Abilities

· Strong working knowledge of nonprofit GAAP (ASC 958), fund accounting principles, and fiscal compliance requirements.

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with accounting software (e.g., QuickBooks, or comparable platforms) required.

· Experience with web-based data entry, reporting, or program management systems; data extraction and system design experience preferred.

Source: Arizona Friends of Foster Children Foundation careers (Indeed)