Executive & Admin Assistant

Assist World

Remote

Who this role is best for

Geared toward detail-oriented remote workers comfortable with EST hours and tech-savvy tasks in a wholesale import/export context.

Best fit for

Detail-oriented professionals who excel at independent task execution.
— “Strong attention to detail — this role is all about consistency and follow-through”
Remote workers comfortable with EST business hours.
— “Reliable availability during EST business hours (approx. 9am start)”
Tech-savvy individuals adept at learning new digital tools.
— “Tech-savvy; comfortable with Google Workspace and confident learning new tools”

Things to consider

Initial part-time hours may not suit those needing full-time work immediately.
— “20 hrs/week (part-time start, with path to full-time 40 hrs)”
Requires long-term commitment, not ideal for short-term engagements.
— “Long-term mindset — the owner values loyalty and stability over short engagements”

How to stand out

Demonstrate experience with automation tools in past roles.
— “Familiarity with AI tools or automation workflows (Zapier, Make, etc.)”
Highlight instances where you improved processes independently.
— “Comfortable working independently with minimal hand-holding”
Showcase any background in wholesale or e-commerce environments.
— “Prior experience in e-commerce, wholesale, or import/export environments”

Pace · SteadyCollaboration · LowAutonomy · MediumDecision Impact · IndividualLevel · Executive

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

Maintain smooth operations
Support executive's priorities
Manage communication effectively

Typical background

Experience in executive or administrative supportBackground in office management

Skills & requirements

Required

Executive AssistanceCommunication ManagementOrganizational SkillsTech Proficiency

Preferred

HTMLAutomation Workflows

Stack & domain

Google WorkspaceHTMLAttention To DetailIndependentTech-savvyCommunicationReliableE-commerceWholesaleImport/export

About the role

Original posting from Assist World via Lever

About the Company
The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management.
About the Role
We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities.
Key Responsibilities
From day one
Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues
Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required)
Check and maintain marketing material stock levels across warehouse and office locations via phone/email
Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention
Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail)
As trust develops
Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed
Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly
Support calendar management for the owner
What We’re Looking For
Strong attention to detail — this role is all about consistency and follow-through
Comfortable working independently with minimal hand-holding
Tech-savvy; comfortable with Google Workspace and confident learning new tools
Basic familiarity with HTML is a plus (not required, but handy)
Good written English for professional email correspondence
Reliable availability during EST business hours (approx. 9am start)
Long-term mindset — the owner values loyalty and stability over short engagements
Nice to Have
Experience supporting a senior executive or business owner
Familiarity with AI tools or automation workflows (Zapier, Make, etc.)
Prior experience in e-commerce, wholesale, or import/export environments
Working Details
Hours: 20 hrs/week (part-time start, with path to full-time 40 hrs)
Time zone: EST — approx. 9am start (TBC)
Location: Fully remote

Source: Assist World careers (Lever)