Executive Administrative Coordinator

Job Type: Full-time, on-site

Location: Lakewood, NJ 08701

Pay: $25.00 - $30.00 per hour

About the Role

A fast-growing healthcare organization is seeking a highly organized and detail-oriented Executive Administrative Coordinator to support executive-level operations in a corporate backend environment.

This is a high-visibility, high-accountability role supporting Executive Assistants and C-level leadership. We are looking for someone who thrives in a fast-paced environment and can manage multiple priorities with precision and professionalism.

This role requires prior corporate office administrative experience.

Key Responsibilities

• Provide direct administrative support to Executive Assistants supporting C-level executives • Manage complex calendar coordination and scheduling logistics

• Maintain and update data across multiple internal systems with high accuracy

• Create, complete, and track templates, reports, and operational documents

• Support CRM and internal systems management

• Handle confidential and sensitive executive information with discretion

• Ensure tasks and deliverables are completed accurately and on deadline

Required Qualifications

• 2–4 years of administrative experience in a corporate or healthcare office environment

• Intermediate to Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, data organization)

• Strong proficiency in Microsoft Outlook and Microsoft Office Suite

• Demonstrated ability to manage multiple high-priority tasks simultaneously

• Strong written and verbal communication skills

• Exceptional organizational skills and attention to detail

• Ability to work independently with minimal supervision

Preferred Qualifications

• Experience supporting executive leadership

• Experience using CRM or operational management systems

Additional Details

• Full-time, on-site role in Lakewood, NJ

• Competitive compensation and benefits

• Opportunity for growth within a fast-growing organization

Benefits include 401(k), health insurance, dental, vision, PTO, FSA/HSA.

Benefits:

• 401(k)

• Dental insurance

• Flexible spending account

• Health insurance

• Health savings account

• Paid time off

• Vision insurance