Executive Assistant

Saronic
Austin, US
On-site

Who this role is best for

Best suited to mid-level executive assistants with startup experience who thrive in fast-paced environments and handle confidential information.

Best fit for

  • Experienced executive assistants who excel in startup settings.
    — “preferably in a startup or technology company”
  • Candidates adept at managing complex schedules and travel logistics.
    — “Coordinate and manage leadership schedules, including scheduling meetings, appointments, and travel arrangements”
  • Professionals who prioritize confidentiality and discretion in their work.
    — “Maintain the highest level of confidentiality regarding sensitive information and business matters”

Things to consider

  • Role requires U.S. Person status due to export-controlled information.
    — “This role requires access to export-controlled information or items that require “U.S. Person” status”
  • Fast-paced environment demands flexibility and adaptability.
    — “Flexibility to adapt to changing priorities and work in a fast-paced environment”

How to stand out

  • Highlight any experience with defense industry or government processes.
    — “Knowledge of the defense industry and government processes is a plus”
  • Demonstrate proficiency in Microsoft Office and Google Workspace.
    — “Proficiency in office software and tools, including Microsoft Office and Google Workspace”
  • Showcase instances where you independently took initiative.
    — “Ability to work independently and take initiative”
Pace · Fast PacedCollaboration · MediumAutonomy · MediumDecision Impact · IndividualLevel · Executive

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • Ensure smooth and efficient operation of the startup
  • Serve as primary point of contact for leadership
Typical background
Proven experience as an executive assistant or similar role

Skills & requirements

Required

Calendar ManagementCommunicationDocumentation And FilingMeeting CoordinationTravel CoordinationExpense ManagementConfidentialityAdaptability

Preferred

Defense Industry KnowledgeGovernment Processes Knowledge

Stack & domain

Calendar ManagementCommunicationDocumentation And FilingMeeting CoordinationTravel CoordinationExpense ManagementMicrosoft OfficeGoogle WorkspaceAttention To DetailDiscretionFlexibilityKnowledge Of The Defense Industry And Government ProcessesOrganizationalTime ManagementExceptional Written And Verbal CommunicationAbility To Work IndependentlyTake InitiativeCommitment To Maintaining A High Degree Of ProfessionalismHandle Confidential Information With IntegrityAdapt To Changing PrioritiesWork In A Fast-paced EnvironmentExecutive SupportStartupsTechnology Companies

About the role

Original posting from Saronic via Ashby

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms.

ROLE OVERVIEW:

We are seeking a highly motivated and organized Executive Assistant to provide comprehensive administrative support to our leadership. As an integral part of our team, you will play a critical role in ensuring the smooth and efficient operation of our startup, enabling our founders and executive team to focus on the strategic growth and development of our business. The successful candidate will have exceptional organizational, communication, and problem-solving skills and be comfortable working in a fast-paced environment.

RESPONSIBILITIES:

  • Calendar Management: Coordinate and manage leadership schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
  • Communication: Serve as the primary point of contact between leadership and internal/external stakeholders, including investors, clients, and government representatives
  • Documentation and Filing: Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed
  • Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
  • Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
  • Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
  • Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters
  • Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by leadership to ensure the overall success of the company

QUALIFICATIONS:

  • Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company
  • Strong organizational and time management skills with the ability to prioritize tasks effectively
  • Exceptional written and verbal communication skills
  • Proficiency in office software and tools, including Microsoft Office and Google Workspace
  • Ability to work independently and take initiative
  • Attention to detail and a commitment to maintaining a high degree of professionalism
  • Discretion and the ability to handle confidential information with integrity
  • Flexibility to adapt to changing priorities and work in a fast-paced environment
  • Knowledge of the defense industry and government processes is a plus

BENEFITS:

  • Medical Insurance: Comprehensive health insurance plans covering a range of services
  • Saronic pays 100% of the premium for employees and 80% for dependents
  • Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
  • Saronic pays 99% of the premium for employees and 80% for dependents
  • Time Off: Generous PTO and Holidays
  • Parental Leave: Paid maternity and paternity leave to support new parents
  • Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
  • Retirement Plan: 401(k) plan
  • Stock Options: Equity options to give employees a stake in the company’s success
  • Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
  • Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

Saronic CCPA Notice for Candidates and California Employees https://saronic-assets-public.s3.us-east-2.amazonaws.com/Saronic%20CCPA%20Notice%20for%20Candidates%20and%20California%20Employees.pdf

This role requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3) https://www.govinfo.gov/link/uscode/8/1324b.

Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Source: Saronic careers (Ashby)

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