Executive Assistant - Pear VC

Pear Vc
San Francisco, US
On-siteCareer-pivot friendly

Who this role is best for

Best suited to mid-level executive assistants with 5+ years in fast-paced environments who thrive in operational support roles across multiple locations.

Best fit for

  • Operational support professionals adept at managing complex schedules across multiple stakeholders.
    — “Highly skilled in calendar management, and experienced in managing complex, high-volume schedules”
  • Candidates with a process-oriented mindset and ability to drive execution independently.
    — “Proven ability to independently drive from concept to execution with minimal oversight”
  • Individuals comfortable with modern productivity tools and handling confidential information.
    — “Highly proficient with modern productivity and collaboration tools including Google Workspace, Airtable, Notion, Calendly, Canva”

Things to consider

  • Requires on-site presence in both San Francisco and Menlo Park 4-5 days a week.
    — “This is a full-time on-site role located in San Francisco and Menlo Park 4-5 days a week”
  • Occasional work outside regular hours for events and office management.
    — “Assist with company events, and office management that occasionally goes outside of regular work hours”

How to stand out

  • Demonstrate experience in venture capital or high-growth startups to differentiate.
    — “Venture capital, startup, or high-growth company experience is a plus, but not required”
  • Highlight instances where you proactively managed priorities for executives.
    — “Work with stakeholders on prioritization and aligning work with those priorities”
  • Showcase your ability to handle sensitive information with discretion.
    — “Strong judgment and ability to handle sensitive or confidential information with discretion and professionalism”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · TeamLevel · Executive

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • efficient calendar management
  • smooth event coordination
  • positive guest experience
Typical background
executive assistantoperations support

Skills & requirements

Required

Calendar ManagementEvent ManagementOffice LogisticsAdministrative SupportCustomer ServiceTechnology Tools Proficiency

Preferred

Venture Capital ExperienceHigh-growth Company Experience

Stack & domain

LeadershipCommunication

About the role

Original posting from Pear Vc via Ashby

Pear VC

Pear VC is an early stage venture firm based in Menlo Park, with offices in San Francisco and Menlo Park. We’re specialists in pre-seed and seed and partner with founders at the earliest stages to turn great ideas into category-defining companies.

Our team is composed of a deep bench of experts and operators.

About the role:

In this role, you will serve as a key operational partner to Pear’s General Partners and Investors, helping the team operate efficiently in a fast-moving environment. You will own complex calendar management, proactively coordinating schedules across founders/ portfolio companies / other investors before they arise. You’ll support the day-to-day operations of the firm, including office logistics, event management and creating a seamless experience for guests and visitors.

This is a full-time on-site role located in San Francisco and Menlo Park 4-5 days a week

Responsibilities:

  • Strategically manage multiple executive calendars, and inboxes
  • Work with stakeholders on prioritization and aligning work with those priorities
  • Interact with both internal and external stakeholders from portfolio companies, external executives, other VCs, and other high profile guests.
  • Utilize technology tools for efficiency, and administrative workload.
  • Assist with company events, and office management that occasionally goes outside of regular work hours

Requirements

  • 5+ years of experience as an Executive Assistant or in a comparable operational support role within a fast-paced professional environment
  • Exceptional organizational skills and attention to detail with a consistently high bar for accuracy and follow-through
  • Highly skilled in calendar management, and experienced in managing complex, high-volume schedules across multiple stakeholders and time zones
  • Proven ability to independently drive from concept to execution with minimal oversight
  • Strong operational and process-oriented mindset
  • Highly proficient with modern productivity and collaboration tools including Google Workspace, Airtable, Notion, Calendly, Canva, and similar platforms
  • Strong judgment and ability to handle sensitive or confidential information with discretion and professionalism
  • Venture capital, startup, or high-growth company experience is a plus, but not required
  • Bachelor’s degree preferred

What We Offer:

  • 100% paid medical, dental, and vision insurance for employees and dependents.
  • 401k plan with company match.
  • Flexible vacation policy.
  • Fully-stocked kitchen with snacks, beverages, and weekly team lunches.

Source: Pear Vc careers (Ashby)

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