Executive Assistant / Project Management VA (Part-Time)

Assist World

RemoteCareer-pivot friendly

Who this role is best for

Best suited to mid-level candidates with project management and administrative experience working in creative industries and comfortable with part-time virtual assistance.

Best fit for

Candidates with experience in managing workflows and client communications for creative businesses.
— “Manage and maintain workflows in monday.com”
Individuals who can independently handle both project management and administrative tasks.
— “Ability to work independently and proactively”
Professionals adept at maintaining organized systems across multiple ventures.
— “Maintain organized systems across both businesses”

Things to consider

The role requires managing multiple responsibilities across two different business types.
— “Assist across both businesses as needed”
Proactive communication and follow-up are essential for client interactions.
— “Follow up with clients (especially wholesale orders needing nudges)”

How to stand out

Highlight specific instances where you improved workflows or systems in past roles.
— “Help implement systems and improve workflows”
Demonstrate familiarity with both project management and light bookkeeping tasks.
— “Light bookkeeping / expense tracking experience”
Showcase your ability to handle client communications professionally and promptly.
— “Respond to website/customer queries via Shopify inbox/chat”

Pace · VariedCollaboration · LowAutonomy · MediumDecision Impact · IndividualLevel · Junior

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

managed workflows in monday.com
responded to website/customer queries
prepared financial data for accountant

Typical background

administrative supportproject management

Skills & requirements

Required

Project ManagementCalendar ManagementCustomer CommunicationAdmin SupportGoogle Workspace

Preferred

BookkeepingEcommerceFounder Support

Stack & domain

Google SheetsGmailCalendarShopifyMonday.comCommunicationOrganizationFinanceHealthcare

About the role

Original posting from Assist World via Lever

Overview:
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a growing creative business owner across two ventures:
A premium lapel pin & accessories business
A small design agency
This role is ideal for someone who thrives in structured environments, enjoys bringing order to creative chaos, and can independently manage systems, communication, and admin operations.
Key Responsibilities
Project Management (CORE)
Manage and maintain workflows in monday.com
Create and update projects based on incoming emails (e.g., purchase orders)
Assign and track action items
Tag and communicate updates to the founder
Ensure all tasks are organized, updated, and completed
Provide weekly project updates/reporting
Inbox & Calendar Management
Monitor inbox and respond on behalf of the founder
Be CC’d into emails and proactively respond when needed
Manage calendar scheduling and confirmations
Ensure nothing slips through the cracks
Customer & Client Communication
Respond to website/customer queries via Shopify inbox/chat
Follow up with clients (especially wholesale orders needing nudges)
Maintain strong, professional communication tone
Admin & Operations Support
Assist with expense tracking using Google Sheets
Log and categorize expenses monthly
Help prepare financial data for accountant (light bookkeeping only)
Maintain organized systems across both businesses
General Support
Assist across both businesses as needed (pin business + design agency)
Help implement systems and improve workflows
Support scaling efforts through better organization
Requirements
Must-Have:
Experience with project management tools (Monday.com preferred)
Strong admin + organizational skills
Excellent written English (client-facing role)
Customer service experience
Ability to work independently and proactively
Comfortable working with Google Workspace (Sheets, Gmail, Calendar)
Nice-to-Have:
Light bookkeeping / expense tracking experience
Ecommerce experience (Shopify)
Experience supporting founders or small businesses

Source: Assist World careers (Lever)