Executive Assistant to CEO

Assist World

Career-pivot friendly

Who this role is best for

Best suited to mid-level executive assistants who thrive in fast-paced startup environments and excel at proactive scheduling.

Best fit for

Candidates with experience supporting C-level executives in technology startups.
— “Executive Assistant to support their CEO and help keep daily operations running smoothly”
Individuals who can manage complex schedules and prioritize effectively.
— “Manage and maintain the CEO's calendar and schedule”
Proactive organizers comfortable with expanding responsibilities over time.
— “This position will begin with core executive support responsibilities and may expand over time”

Things to consider

Role may require scheduling personal appointments alongside professional ones.
— “Schedule personal and professional appointments when required”
Potential for travel coordination responsibilities.
— “Coordinate travel arrangements and itineraries when needed”

How to stand out

Demonstrate experience with inbox management systems for executives.
— “Assist with inbox management and meeting preparation as required”
Highlight instances where you proactively resolved scheduling conflicts.
— “Monitor calendars and proactively identify scheduling conflicts”
Showcase examples of supporting strategic initiatives through administrative excellence.
— “ensuring the CEO can focus on strategic business initiatives”

Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · IndividualLevel · Executive

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

efficiently managed CEO's schedule
coordinated high-level meetings
supported strategic initiatives

Typical background

5+ years in executive support roles

Skills & requirements

Required

Calendar ManagementMeeting CoordinationAdministrative SupportCommunicationPrioritization

Preferred

Travel CoordinationEvent Planning

Stack & domain

Calendar ManagementMeeting CoordinationPrioritizationAdministrative TasksCommunicationInbox ManagementMeeting PreparationOrganizationProactivityTime ManagementProblem-solvingTeamworkTechnologyStartups

About the role

Original posting from Assist World via Lever

About Us
Our client is a fast-growing, New York-based technology startup building innovative messaging
API solutions. As they continue to scale, they're looking for a highly organized and proactive
Executive Assistant to support their CEO and help keep daily operations running smoothly.
This is an excellent opportunity for an experienced Executive Assistant who enjoys creating
structure, managing priorities, and supporting senior leadership in a fast-paced startup
environment.
The Role
As the Executive Assistant to the CEO, you will be responsible for managing schedules,
coordinating meetings, organizing priorities, and ensuring the CEO can focus on strategic
business initiatives.
This position will begin with core executive support responsibilities and may expand over time
as the business continues to grow.
Key Responsibilities
● Manage and maintain the CEO's calendar and schedule
● Coordinate meetings and appointments across multiple stakeholders
● Prioritize and organize daily, weekly, and monthly commitments
● Schedule personal and professional appointments when required
● Monitor calendars and proactively identify scheduling conflicts
● Coordinate travel arrangements and itineraries when needed
● Support general administrative and organizational tasks
● Maintain clear communication and follow-up on action items
● Assist with inbox management and meeting preparation as required

Source: Assist World careers (Lever)