Executive Assistant to the CEO

Remedyrobotics
San Francisco, US
On-site

Who this role is best for

Best suited to experienced executive assistants who thrive in high-growth startup environments and can manage complex cross-timezone coordination.

Best fit for

  • Candidates with proven startup experience supporting C-suite executives.
    — “4+ years of experience supporting a C-suite executive, ideally within a startup or high-growth environment”
  • Individuals who can operate independently in ambiguous situations.
    — “Proven ability to operate effectively in ambiguous environments, demonstrating strong initiative and self-direction”
  • Professionals adept at managing sensitive information with discretion.
    — “High degree of discretion and trustworthiness when handling sensitive and confidential information”

Things to consider

  • Role requires managing communications across multiple time zones.
    — “coordinating across investors, board members, clinical partners, and internal teams across multiple time zones”
  • Must be prepared for rapid changes in travel plans.
    — “Coordinate all aspects of travel, including itineraries, logistics, visa requirements, and rapid changes”

How to stand out

  • Demonstrate experience drafting communications in an executive's voice.
    — “Strong written communication skills, with the ability to adapt tone and write effectively in an executive’s voice”
  • Highlight instances where you prevented dropped commitments.
    — “Track and manage the CEO’s commitments across stakeholders, ensuring follow-through and preventing dropped threads”
  • Showcase your ability to prepare comprehensive briefing materials.
    — “Prepare briefing materials and meeting context to ensure the CEO is fully equipped for all external and internal meetings”
Pace · SteadyCollaboration · LowAutonomy · MediumDecision Impact · IndividualLevel · Executive

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • effective support for CEO
  • smooth coordination across stakeholders
Typical background
executive assistant roleadministrative support

Skills & requirements

Required

Calendar ManagementCommunication SkillsDiscretionInitiativeOrganizational Skills

Preferred

Startup Experience

Stack & domain

Organizational SkillsAttention To DetailDiscretionInitiativeWritten Communication

About the role

Original posting from Remedyrobotics via Ashby

Remedy Robotics https://www.remedyrobotics.com/ is a medical technology company developing robotic systems for endovascular intervention. Its proprietary technology combines robotics, machine learning, and advanced computer vision to help physicians perform highly precise endovascular procedures and expand access to life-saving stroke and cardiovascular care. Initially focused on neurovascular intervention, Remedy is addressing the limited availability of specialized treatment for time-critical cardiovascular emergencies, with the long-term goal of enabling expert intervention regardless of patient location. Headquartered in San Francisco, Remedy is backed by DCVC, Blackbird, and Tony Fadell's Build Collective, among others.

We are looking to hire an Executive Assistant to support our CEO!

What You’ll Do:

  • Own end-to-end calendar management for the CEO, coordinating across investors, board members, clinical partners, and internal teams across multiple time zones
  • Manage the CEO’s communications, including inbox triage, drafting responses, and prioritizing incoming requests across stakeholders
  • Coordinate all aspects of travel, including itineraries, logistics, visa requirements, and rapid changes
  • Prepare briefing materials and meeting context to ensure the CEO is fully equipped for all external and internal meetings
  • Track and manage the CEO’s commitments across stakeholders, ensuring follow-through and preventing dropped threads
  • Support internal leadership coordination by tracking priorities, surfacing dependencies, and escalating issues as needed

Knowledge, Skills, Abilities:

  • Exceptional organizational skills with meticulous attention to detail
  • High degree of discretion and trustworthiness when handling sensitive and confidential information
  • Proven ability to operate effectively in ambiguous environments, demonstrating strong initiative and self-direction
  • Strong written communication skills, with the ability to adapt tone and write effectively in an executive’s voice

Minimum Qualifications:

  • 4+ years of experience supporting a C-suite executive, ideally within a startup or high-growth environment

Source: Remedyrobotics careers (Ashby)

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