Company Overview
Magnolia Capital (“Magnolia”) is a Chicago-based real estate investment firm focused on finding and creating value within the residential real estate space. Magnolia was founded in 2016 with a focused vision to redefine rental housing investing through empowering a world-class real estate team with a technology-forward platform and sound investment principles unseen elsewhere in the industry. Magnolia is building a talented, highly motivated team of experts and a best-in-class, data-driven platform that will allow the firm to create exceptional results for its stakeholders- customers, partners, associates, and shareholders alike.
Magnolia, along with its multifamily and single-family operations and property management brands (STYL Residential and National Home Rentals), manages wholly- or partially-owned properties across the U.S., that are thoughtfully designed to be beautiful, community-spirited, and create an elevated living experience.
Magnolia offers the culture and opportunity of an entrepreneurial start-up, supported by the scale, stability, and capital resources typically found in a seasoned business.
For more information visit: www.magnoliacap.com or& www.nationalhomerentals.com
Job Summary
The Insurance Compliance & Risk Analyst acts as the primary operational link between property management teams, corporate insurance leadership, insurance brokers, TPAs, and carriers. This role ensures consistent insurance compliance, effective claims administration, and proactive risk management across the managed real estate portfolio.
This position is based out of our HQ in Chicago, IL
Essential job functions
Insurance Program Management
- Be the main point of contact and liaison between the company and investor partner risk teams.
- Maintain a working knowledge of the organization’s Property, Liability, and Environmental insurance programs.
- Partner with the corporate Insurance team during annual renewals to confirm coverage terms, deductibles, and reporting requirements.
- Communicate insurance guidelines, summaries, and procedures to property and asset management teams.
- Compile and deliver exposure data required for renewals, including rent rolls, COPE information, and asset details.
Contract Review & Insurance Compliance
- Review leases, vendor agreements, and service contracts to confirm insurance requirements align with corporate standards.
- Collect, validate, and track Certificates of Insurance, ensuring limits, endorsements, and additional insured status are compliant.
- Monitor expiration dates and enforce timely COI renewals across tenants, vendors, and contractors.
Claims Administration & Coordination
- Serve as the intake point for property, liability, and environmental incidents.
- Submit claims to TPAs or carriers and coordinate inspections, adjuster communications, and required documentation.
- Maintain complete and well-organized claim files, including statements of loss and proof of loss documentation.
- Participate in periodic claim review meetings with internal stakeholders, TPAs, brokers, and carriers.
Reporting & Documentation
- Maintain centralized digital records for insurance policies, claims, contracts, and COIs.
- Prepare recurring reports summarizing claims activity, compliance status, and loss trends.
- Support audits and insurance renewals with accurate and timely documentation.
Construction Insurance & Risk Management
- Oversee insurance compliance for capital projects and renovations, including builder’s risk, general liability, and excess coverage.
- Coordinate with project managers to ensure insurance remains compliant throughout the life of each project.
- Analyze recurring claim patterns and collaborate with loss control teams to recommend corrective actions.
Training, Communication & Oversight
- Deliver training and guidance to property teams on insurance procedures, incident reporting, and compliance expectations.
- Act as the primary point of contact for insurance-related operational questions.
- Monitor TPA and carrier responsiveness and escalate recurring issues to corporate insurance leadership.
Key Deliverables
- Centralized insurance and compliance tracking system
- Regular claims, compliance, and loss trend reports
- On-time support for audits and insurance renewals
- Documented follow-up on TPA and carrier performance
Who we are looking for
- Strong analytical skills
- Collaborative/Team Player
- Strong organizational skills
- Solving problems and quantifying results
- Working in a fast-paced environment with changing deadlines
- Strong oral and written communication skills
- Excels in an environment with constant change; Adapts, performs, and invites additional job responsibilities as the company develops.
Education and Experience
- Bachelor’s degree in Accounting or Business Administration preferred
- 3+ years of experience working with insurance compliance and risk
- Proficiency in Excel/Microsoft Office Suite
- Candidate must have