Marketing & Business Administration Virtual Assistant

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JOB TITLE: MARKETING & BUSINESS ADMINISTRATION VIRTUAL ASSISTANT

Location: Remote

Time Zone: US (EST–PST)

ROLE OVERVIEW

We’re seeking a Marketing & Business Administration Virtual Assistant to support both marketing operations and core business admin in a design/creative environment. You’ll help keep marketing execution organized while ensuring onboarding, accounts, and internal systems run smoothly.

KEY RESPONSIBILITIES

• Manage onboarding admin: set up Google accounts, group access, shared drive permissions, and basic tool access

• Assist with marketing operations: task coordination, campaign trackers, and asset delivery timelines

• Support light design work using templates (promo graphics, basic edits, formatting)

• Maintain internal documentation (SOPs, checklists, recurring processes)

• Coordinate calendars, meeting notes, and follow-ups across marketing/projects

• Support vendor invoices, purchase requests, and basic business admin tasks

• Maintain clean file organization and naming conventions across shared systems

REQUIRED QUALIFICATIONS

• Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies—applications without this experience will not be considered

• Experience in VA/operations/admin support with exposure to marketing tasks

• Strong Google Workspace administration skills (permissions, drives, shared resources)

• Comfortable creating/editing basic marketing visuals in Canva (or similar)

• Reliable, proactive communicator with strong attention to detail

PREFERRED QUALIFICATIONS

• Experience in a creative business (design, branding, content studio, agency)

• Light spreadsheet reporting experience (Sheets dashboards, simple summaries)

• Familiarity with CRM or email tools (HubSpot/Mailchimp)

TOOLS & TECHNOLOGY

Google Workspace, Slack, Zoom, Asana/Trello/ClickUp, Canva, Mailchimp/HubSpot (nice-to-have), Notion/Confluence (nice-to-have)

PLEASE NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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