Office & Executive Assistant | Property Management

Assist World

On-site

Who this role is best for

Best suited to mid-level professionals with experience in property management and executive support who are comfortable with a dual-role position in a tech-enabled office environment.

Best fit for

Professionals adept at juggling operational and executive tasks in property management.
— “combines office administration, property management coordination, and executive support”
Candidates with a track record in maintaining organized communication systems.
— “Maintain organized records of communications and requests”
Individuals who excel in fast-paced environments requiring multitasking across platforms.
— “Ability to multitask across operations and executive support”

Things to consider

Requires daytime availability for maintenance coordination duties.
— “Maintenance Coordination (Daytime)”
Bilingual candidates may have a competitive edge.
— “Bilingual (English/Spanish) highly preferred”

How to stand out

Highlight specific experience with Buildium or similar property management software.
— “Property Management Software: Buildium”
Demonstrate past success in vendor coordination and follow-up.
— “Dispatch appropriate vendors for non-emergency issues”
Showcase proficiency in transcription and meeting summaries.
— “Transcribe meetings and summarize key points/action items”

Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · TeamLevel · Mid Level

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

support daily operations
coordinate maintenance workflows

Typical background

office administrationproperty management

Skills & requirements

Required

Office AdministrationProperty ManagementExecutive SupportCommunication

Preferred

Property Management ExperienceExecutive Assistant ExperienceBilingual

Stack & domain

Property ManagementOffice AdministrationExecutive SupportCommunicationOrganizationTech LiteracyProperty Management SoftwareCommunication ToolsProductivity ToolsDocumentationFile ManagementLeadershipCollaborationProblem-solvingDecision-makingOffice OperationsMaintenance Coordination

About the role

Original posting from Assist World via Lever

Role Overview
This dual-role position combines office administration, property management coordination, and
executive support. You will support daily operations, manage maintenance workflows, and
assist leadership with administrative and strategic tasks.
Key Responsibilities
Property Management / Office Operations
● Monitor and manage incoming calls, emails, and voicemails
● Review tenant requests via property management system
● Coordinate non-emergency maintenance requests with vendors
● Route inquiries to appropriate departments or personnel
● Maintain organized records of communications and requests
● Ensure timely responses to tenants and stakeholders
Maintenance Coordination (Daytime)
● Review maintenance requests submitted via tenant portal
● Dispatch appropriate vendors for non-emergency issues
● Track progress and follow up on completion
● Maintain communication between tenants and vendors
Executive Assistant Duties
● Manage CEO calendar and scheduling
● Coordinate travel arrangements
● Attend virtual meetings, courses, or trainings
● Transcribe meetings and summarize key points/action items
● Assist with administrative tasks for leadership
Requirements
● Strong written and verbal English communication
● High attention to detail and organizational skills
● Ability to multitask across operations and executive support
● Professional and polished demeanor
● Strong tech literacy and ability to learn new systems quickly
Tech Stack / Tools
● Property Management Software: Buildium
● Communication: Vonage, Email
● Productivity: Google Workspace (G Suite), Microsoft Office (Outlook, Word, Excel)
● Documentation & file management systems
Preferred Qualifications
● Experience in property management or real estate
● Prior executive assistant experience
● Bilingual (English/Spanish) highly preferred
● Experience with transcription or note-taking in meetings

Source: Assist World careers (Lever)