Workplace Experience Lead

Pylon Labs
San Francisco, US
On-site

Who this role is best for

Best suited to detail-oriented professionals who thrive in startup environments and prefer in-person collaboration in San Francisco.

Best fit for

  • Proactive individuals who excel in administrative and operational support roles.
    — “We're looking for someone who's proactive, detail-oriented, and highly organized.”
  • Candidates with experience in event planning and office management.
    — “Support our culture initiatives including team off-site planning, events, & conferences”
  • Those who enjoy fostering team culture through food and office coordination.
    — “Coordinate F&B, including weekly breakfasts, daily catered lunches, and kitchen restocking”

Things to consider

  • This role requires full-time in-person presence without remote options.
    — “This is a fully in-person role; we do not offer remote or hybrid options.”
  • Must be comfortable supporting high-level executives directly.
    — “Assist with administrative tasks, scheduling, and general support for Pylon’s Co-Founders”

How to stand out

  • Highlight specific examples of improving office efficiency or culture.
    — “Manage office supply inventory, vendor relationships, and day-to-day facilities operations”
  • Demonstrate your ability to handle multiple priorities seamlessly.
    — “Resourceful, proactive, and attention to detail”
  • Showcase any startup experience or familiarity with fast-growing environments.
    — “Experience working at a startup”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · TeamLevel · Senior

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • support culture initiatives
  • manage office supply inventory
  • serve as primary point of contact for visitors
  • coordinate F&B
Typical background
Bachelor's degree or equivalent practical experience

Skills & requirements

Required

ProactiveDetail-orientedOrganizedExcellent Written And Verbal CommunicationFriendly And Engaging PersonalityResourceful

Preferred

Experience In An Administrative, Office Coordinator, Or Similar Support RoleExperience Working At A Startup

Stack & domain

LeadershipCommunication

About the role

Original posting from Pylon Labs via Ashby

Pylon is a Series B, AI-native B2B company building the next generation of customer support.

Legacy platforms like Zendesk and Salesforce Service Cloud were built around tickets. Pylon is built around accounts, real-time collaboration, and AI-driven customer intelligence.

This is a massive market with incumbents that weren’t built for AI-first workflows.

COMPANY

  • Series B, $51M raised to date
  • Backed by a16z, BCV, General Catalyst, Y Combinator
  • 100+ employees
  • Office in San Francisco

THE ROLE

We’re looking for someone who can keep our multiple offices running smoothly. This is not just moving boxes around or making a space look pretty, you need to roll up your sleeves and redline the lease, plan off-sites, and own the philosophy of why the office is the way it needs to be.

What You'll Do

  • Attack the day to day. Own the A/V, visitor flow, food, vendors, janitors, deliveries, that weird brown spot in the ceiling in the meeting room downstairs etc. But don’t let it pile up: delegate, automate, and streamline everything.
  • You own all places. Not just SF, but NY and our future London office as well. Take the idea “we want to open Europe” all the way to completion with boots on the ground.
  • Chief Fun Officer. Connect high level company goals to team-wide events. We don’t just have events for the fun of it, connect events back to accomplishments on the team big and small. Going to Costa Rica after hitting a major revenue milestone or celebrating a big rebrand launch with a field day to see our blimp.
  • For the tasks that are repeatable and processized but still need physical labor or manual clicks, manage a porter (or in the future a team of porters) as well as a team of EAs.
  • Own the philosophy and own the company. You aren’t here to follow rules, you’re here to take the general philosophy and derive the rules from it.
  • Logistics. All-hands setup, offsites, customer dinners, recruiting events. Travel logistics, hotel blocks, or customer dinners. Make it feel Pylonic and organize things as if you’re organizing it for yourself.
  • This is not a static role, flex into broader G&A as the company grows.

What You've Done

  • 5+ years running offices for high-growth companies, with at least one office opening or major scale-up under your belt
  • Hired and managed your own small team (porters, contractors, EAs)
  • been an IC who did everything yourself at one point and isn’t afraid to do the dirty work.

This Role Might NOT Be For You If

  • You want a quiet seat doing snack orders and conference-room bookings - this is the operating spine of a growing company, not background work
  • You have only worked at companies where the office "just works" - we are building the systems, which is messy
  • You need a fixed job description that does not change - this role keeps expanding as we grow into a multi-city operation
  • You cannot be in the SF office full-time - the office manager has to embody the in-person culture

BENEFITS

🏥 Fully covered medical, dental, and vision insurance for employees

🏦 401(k) retirement plan

🚆 Commuter benefits

🌱 Parental leave

🏝️ 14 company holidays + unlimited PTO

🗺️ Annual offsite

🍽 Lunch, dinner, and snacks at the office

🏋️ Fitness stipend

More about Pylon

Traction: We have hundreds of paying customers and are growing fast

Funding: $51M total raised, Series B - backed by a16z, General Catalyst, & Y-Combinator

Founders: Advith Chelikani https://www.linkedin.com/in/advith/, Robert Eng https://www.linkedin.com/in/robert-eng/, and Marty Kausas https://www.linkedin.com/in/martykausas

Team: Currently 100+ and growing!

Source: Pylon Labs careers (Ashby)

Similar roles