We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for IT companies around the world. People make a difference in the big game — and we can help you find the right ones.
We are currently looking for a Personal Assistant to support a high-profile entrepreneur with an intensive international schedule. This role focuses on personal support, complex travel coordination, and lifestyle management at the highest level of confidentiality and service.
This is not a traditional Personal Assistant position. It is a high-intensity, service-oriented role that requires exceptional organization, resilience, and the ability to anticipate needs without constant supervision.
Location: Limassol, Cyprus
Employment Type: Full-time, on-site
Key Responsibilities:
Personal Support
- Manage the principal’s personal calendar, priorities, and daily flow across multiple time zones.
- Coordinate communication with trainers, doctors, wellness specialists, and personal service providers.
- Monitor schedule execution and adjust plans promptly in case of changes.
- Handle high-level personal errands and urgent tasks in a 24/7 environment.
Travel Management
- Fully organize and coordinate international travel.
- Monitor passport validity, visa status, and all required travel documentation.
- Arrange visa applications, renewals, and documentation across jurisdictions.
- Prepare, pack, and manage luggage according to itinerary, climate, and scheduled events.
- Coordinate all transfers, meet-and-greet services, and on-site logistics.
- Collaborate with drivers, private aviation, airlines, hotels, and local service providers.
- Ensure consistent comfort standards across office and travel locations.
- Proactively manage urgent or crisis situations during travel.
Health & Wellness
- Maintain confidential records of medical appointments, procedures, and recommendations.
- Provide timely reminders about check-ups and treatments.
- Coordinate medical and wellness services across countries when needed.
Nutrition
- Oversee meal planning and food arrangements in the office and during travel.
- Coordinate with chefs, catering, and travel food services.
Confidentiality
- Manage sensitive personal information and communications.
- Maintain absolute confidentiality, loyalty, and trust at all times.
REQUIREMENTS:
- 4+ years of experience as a Personal Assistant, Lifestyle Manager, or similar role.
- Proven experience supporting UHNWIs, founders, or executives with intensive, travel-heavy schedules.
- Strong international travel management expertise (visas, passports, complex itineraries, last-minute changes).
- Highly structured and organized, with the ability to manage multiple priorities and frequent changes.
- Proactive, service-oriented mindset with the ability to anticipate needs without constant supervision.
- Strong problem-solving skills and ability to stay calm in non-standard or crisis situations.
- High emotional intelligence, discretion, and a strong sense of confidentiality.
- Excellent communication skills and cross-cultural awareness.
- Ability to work in a flexible, non-standard schedule.
- Fluent in Russian and English (written and spoken).
- Willingness to relocate to Cyprus.
HIRING PROCESS:
- Initial screening with the ТА Specialist.
- Interview with the Chief of Staff and Service Excellence Advisor.
- Background and reference checks.
- Final interview with the Founder.