Personal Assistant to Private Principal

We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for tech startups around the world. People make the difference in the big game — and we can help you find the right ones!

We are currently looking for a highly organised, proactive, and discreet Personal Assistant to support a private high-net-worth family based in Limassol.

This is a lifestyle management role combining family coordination, personal support, and administrative responsibilities. The ideal candidate is detail-oriented, emotionally intelligent, and able to manage multiple priorities in a dynamic environment.

Location: Limassol, Cyprus

Employment type: Full-time, on-site

Key Responsibilities:

● Plan the principal’s daily and weekly schedule

● Maintain task lists and follow up on execution

● Prioritise tasks effectively

● Set reminders for meetings, payments, documents, and events

● Provide professional written and verbal communication in Russian and English

● Handle correspondence on behalf of the principal

● Coordinate with nannies, chef, driver, and other household staff

● Communicate with doctors, schools, clubs, and service providers

● Maintain children’s schedules (school, activities, events)

● Prepare and organise necessary items for classes and activities

● Organise children’s leisure activities and family events

● Supervise nannies when required, especially during the principal’s absence

● Ensure timely purchases, orders, and returns

● Manage seasonal clothing, accessories, and school supplies

● Organise travel, tickets, and bookings

● Manage documents, visas, and work permits

● Accompany trips if required

● Source products and services (gifts, specialists, bookings)

● Maintain personal lists, files, and documentation

● Assist with administrative tasks (scanning, sending, form filling)

● Oversee household operations through contractors

● Order household supplies and essentials

● Manage deliveries, returns, and equipment repairs

● Source and select specialists (doctors, trainers, technicians, etc.)

● Handle urgent orders for items, groceries, household goods, and medicines

● Find rare or time-sensitive items both online and offline

● Compare options (price, timing, quality) and suggest optimal solutions

Requirements:

● 3+ years of experience as a Personal Assistant, Executive Assistant, or Lifestyle

Manager

● Proven experience supporting high-net-worth families or senior executives

● Proven experience working in Cyprus and good knowledge of local services and

providers

● Fluent Russian and English (additional languages are a plus)

● Strong organisational, communication, and problem-solving skills

● High level of discretion, loyalty, and reliability

● Proactive, detail-oriented, and emotionally stable personality

● Ability to anticipate needs and work with minimal supervision

● Comfortable working in a fast-paced, dynamic family environment

● Tech-savvy: confident with calendars, messengers, Google Docs, and basic

spreadsheets

Working conditions & benefits:

● Full-time, on-site role in Limassol

● Standard schedule: approximately 09:00–19:00 with flexibility

● Occasional weekend or urgent tasks when needed

● Accommodation provided (if required)

● Supportive and respectful working environment

Hiring Process:

● Interview with the recruiting team

● Interview with a family operations advisor

● Interview with the principal

● Reference and background check

● Final decision