PIH: Logistics Analyst, Miami Warehouse

Description

Position Title: Logistics Analyst, Miami Warehouse

Position Classification: Regular; Full Time, Nonexempt, 40 hours/week

Reports to: US Warehouse Officer

Location: Miami, FL

Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship.

Position Overview: The US warehouse Logistics Analyst: will report to the US Warehouse Officer to ensure data support and inventory management at US warehouse. The Analyst will manage data and track all items coming in and out of the US warehouse using PIH Open Boxes and WMS inventory. The Analyst will also be responsible for document creation and preservation for inbound and outbound orders. Communicate with site-based staff as to the status and expected delivery date of requested materials. Respond to Planning and Site requests, sending, tracking, and reporting on air and sea shipments. The Analyst will also coordinate inventory control at US Warehouse (Miami, FL).

Responsibilities:

Administrative (50%):

Data entry (Open Boxes, 3PL WMS, Jira). Receive incoming orders at the US warehouse (Miami, FL) and record inventory in relevant tracking systems.

Documents: Shipping docs and document storage (MS WORD, Excel, Adobe, SharePoint, Jira)

Inventory tracking: Planning and Site request, urgent orders, bulk, stock out prevention (Power BI, Teams trackers)

Quoting: Research sources and vendors, request quotations, perform price comparisons, and negotiate discounts, as requested

Communication: Shipping alerts, Site call updates liaison PIH and 3pl provider, 3pl billing reconciliation (Teams, Outlook, and WhatsApp)

Inventory Control (50%):

Manage physical inventory via monthly reconciliations, cycle counts, annual total inventory count. Coordinate schedule with 3pl staff, oversee counts, and lead lost items investigation

Quality check pick list, packing list incoming and outgoing packing, review completed documents ensuing items and quantities are accurate

Lead investigations of shipping discrepancies incoming and outgoing

Qualifications:

Required:

1 – 3 years of experience coordinating logistics activities of varied type including inventory entry and resolution, order placement to vendors, problem solving related to ship dates, errors, changes, shipping products internationally via parcel carriers and with coordinating sea, air, and ground transportation, etc.

Demonstrated success maintaining tracking systems of any type. Comfort with learning new technology

Outstanding attention to detail

Ability to work in a fast-paced environment, to prioritize tasks and meet deadlines. Flexible and adaptable

Exemplary Interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries

Willingness to take initiative; ability to respond calmly and creatively in emergencies

Ability to lift cartons up to 50 pounds

Preferred:

Interest in social justice, global health care, and issues of access to medicines

Fluency in English required; French/Spanish/Creole speaker preferred

Bachelor’s degree preferred

Interest in social justice strongly desirable

Core Values and Competencies

Demonstrates the organization’s core values of: Commitment, Humility, Integrity, and Pragmatic Solidarity/Accompaniment.

Accountability – Able to accept responsibility for one”s actions, outcomes, and those of their team.

Achieving results – Able to set realistic goals, put plans into action, monitor progress, evaluate outcomes, and apply lessons learned.

Adaptability – Able to adapt to change, to balance multiple demands, consider new approaches, and persist towards solutions in changing circumstances.

Teamwork – Able to work well with others to achieve common goals. Exemplary interpersonal skills; ability to collaborate effectively with staff across departments and countries.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national