Portfolio Administrator – Evergreen​/Los Angeles Los Angeles, CA - Hybrid

Position: Portfolio Administrator – Evergreen / Future Opportunities (Los Angeles) Los Angeles, CA - Hybrid

Overview

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a multi-billion dollar portfolio.

Interested in joining our team as a Portfolio Administrator? We are always looking to connect with talented professionals for potential future openings in our Brentwood / Los Angeles, CA office.

As a Portfolio Administrator, you will support our Portfolio Managers in overseeing a large portfolio of industrial properties in the Los Angeles area. This role reports directly to the Portfolio Manager or Senior Portfolio Manager and plays a key part in the day-to-day operations and strategic management of our real estate assets.

Location: Los Angeles, CA (Brentwood office) •

Work Arrangement: Hybrid (remote and in-office)

If you’re passionate about real estate management and want to be considered for upcoming opportunities, please submit your application today.

About

The Role

• Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
• Support manager in pre- and post- reconciliation of the monthly rent roll and distribution of monthly rent statements.
• Prepare tenant notifications of property activities and lease compliance.
• Maintain properties in Yardi Elevate System for service calls and ensure completion.
• Support the transition process of new acquisitions and dispositions.
• Communicate with tenants and vendors on maintenance issues.
• Assist tenants with an online Tenant portal for rent payments and work order requests.
• Prepare job costs and work orders and obtain proper approvals, including Yardi input.
• Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals and tracking within Rexford's system.
• Help with tenant move-ins and move-outs processes, including checklist review.
• Assist the Manager and Director of Property Management with annual budgets.
• Help collect and update tenant and vendor insurance certificates.
• Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets.
• Support the team in generating Yardi reports; distribute monthly rent rolls, weekly capital, and space preparation reports.
• Maintain lease and contract files in the corporate shared drive.
• Perform other activities as directed by the Managers and Director of Property Management to maintain a high level of operational standards.

About You

• Bachelor's Degree preferred or equivalent commercial property management experience.
• 3+ years of experience providing excellent internal and external customer service.
• 3+ years of experience quickly learning and using different software systems.

ADA Requirements

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The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation: Rexford Industrial offers competitive compensation packages, bonus eligibility, and stock incentive programs. The actual base salary and total compensation offered depend on a variety of factors including qualifications, experience, skills, education, certifications, and job location. The final base salary and total compensation will be described in the offer letter.

What We Offer

• Comprehensive benefits package including medical, dental, vision, and life insurance
• Flexible time off
• Bonus eligibility and long-term incentives
• 401(k) employer match program
• Professional development resources
• Robust health & wellness program
• Volunteer and community engagement opportunities
• Employee resource groups focused on diversity, equity, and inclusion

We are committed to equity in all steps of the recruitment and employment process. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Qualified applicants with arrest or conviction records will be considered in accordance with applicable laws.

In accordance with the California Consumer Privacy Act (CCPA), Rexford Industrial Realty, Inc. collects personal information requested in the application for the purpose of evaluating a potential employment relationship. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit the company website.

• Stock grants and bonuses are subject to approval and vesting requirements as described in compensation plans and offer letters.

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