Risk Management Associate

POSITION SUMMARY

The Risk Management Associate is responsible for assisting with the development of and distribution of educational materials, procedures, facility inspections, forms and other safety-related initiatives. Responsibilities include clerical support, records management, and training. The Risk Management Associate will be responsible for conducting safety inspections and providing centers with recommendations or precautions to ensure compliance with established YMCA standards and regulatory requirements. This position will respond to inquiries relating to safety and risk management policies, procedures, local, state, and federal regulations. This position will also be responsible for administrative support for the Risk Management Department

ESSENTIAL FUNCTIONS

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Create reports and conduct analysis of accident causes, trends and hazards for use by YMCA personnel and outside agencies.

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Assist the VP of Risk Management with the development of safety practices and procedures in compliance with YMCA, local, state and federal Occupational Safety and Health Administration (OSHA) rules and regulations and other consensus standards.

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Lead or provide support in the administration of regulatory compliance in the areas of:

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Emerging local, state, and world health concerns.

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Local, state and federal OSHA safety rules and regulations

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EHS program

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Transportation

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Responsible for preparing, maintaining, and updating policy and procedure manuals.

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Ensure compliance with all health and safety regulations, and keep abreast of any changes to laws and regulations that impact the organization

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Provides technical interface and support to various departments.

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Ability to work effectively with staff at all levels. All interactions are conducted with the intent to foster a sense of cooperation.

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Inspect and/or tour centers, child care sites, camp sites, and other YMCA property to detect existing or potential safety and health hazards, and provide recommendations for corrective or preventative measures where necessary and as needed

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Conduct annual safety audits.

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Assist with documentation of investigations of incidents and injuries and cooperate in the preparation of materials and evidence for organization use in hearings, lawsuits, and insurance investigations.

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Create instructional training programs, resources, materials, templates, and program content for association Safety Chairs, as well as for Safety Cluster and All Staff Safety Meetings.

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Assist in the administration and maintenance of Live Scan Fingerprinting/background screening procedures.

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Assist with claims administration, loss prevention and risk management functions, as necessary.

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Handle legal and confidential documents with care and attention to detail and privacy.

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Interpret and analyze basic data and offer conclusion, interpretation, and recommendations.

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Is the liaison for transportation and the Association Transportation Coordinator.

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Review incident reports and provide follow up with staff to correct issues.

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Model relationship building skills in all interactions.

Administration

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Ensure administrative support for VP of Risk Management and Risk Management department is provided as needed. Respond to all staff inquiries expeditiously, and within 24 hours, when possible.

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Prepare and process correspondence and other documentation. Run copies, mail letters, filing, make necessary phone calls and maintain file updates & records.

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Learn the association emergency procedures. Respond promptly and appropriately.

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Ensure continuity of excellent, respectful, courteous working partnerships with all center staff and leadership.

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Fulfill any other job-related responsibilities assigned.

General Responsibilities

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Attend staff meetings and training as required.

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Uphold YMCA policies for safety, supervision, mandated reporting and risk management.

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Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring and Fairness) as well as the YMCA Core Values of Caring, Respect, Honesty and Responsibility, in all dealings with members, guests, volunteers and fellow staff.

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Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth.

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All other duties as assigned by your supervisor.

YMCA LEADERSHIP COMPETENCIES

The Y’s Leadership Competency Model is comprised of 14 Leadership Competencies (leadership knowledge, skills, and behaviors required for success in the Y), organized by the four disciplines of Cause-Driven Leadership:

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Advancing Our Mission & Cause: Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community

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Competencies Include: Change Leadership, Engaging Community, Philanthropy, & Volunteerism

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Building Relatio