RSCH ADM 4 RP

Job Description

JOB SUMMARY

The Senior Post Award Analyst is in the Department of Medicine Division of General Internal Medicine. Using skills as a seasoned, experienced research financial administrator, the incumbent will play a lead role on a team of financial post-award analysts for the department.

The Senior Post-Award Analyst will support the department's post award team by establishment and monitoring of fiscal budget control of contracts and grants administration, developing a continuous learning program, defining departmental procedures, and templates to standardize financial portfolio management across the department. Will serve as a subject matter expert in all aspects of financial portfolio management, including federal, state, and private contracts and grants, as well as gift and discretionary funds. The position is responsible for financial oversight and analytical analysis of a post award portfolio of complex grants and awards for Principal Investigators supported by the department. The position will develop and analyze budget plans, create monthly projections of expenses and balances to support decision making and that are consistent with the award terms and that allow efficient administration to minimize audit risk.

The Senior Post-Award Analyst must be able to coordinate between multiple sites, institutions and investigators, and navigate complex funding agency guidelines. Skillful execution of a wide range of independent responsibilities, providing high-level post-award support, prioritizing and managing all aspects of the workflow are all key elements of this position. The position will use advanced contracts and grants concepts to manage high volume and high complexity transactions. and ensure that expenditures comply with federal, state, and university policies and procedures, OMB Circular A-21, and CAS.

This Senior Post-Award Analyst is regarded by the PIs as an important working partner in planning for and guiding the financial well-being of the PIs' research group. The position is the critical link between his/her PIs and the relevant campus and agency policies and guidelines that apply to the PIs' funding sources. This position is an independently reliable source of administrative information who has a sufficient understanding of the PI's goals and objectives to be able to (1) offer alternatives and ideas regarding the application of his/her funds and (2) flag import issues that require the PI's attention and action. Further the position balances duties to support the PI while at the same time understanding essential responsibilities as a representative of the departmental management and the larger interests of protecting the PI and the department against audit risk.

Responsibilities

DUTIES & ESSENTIAL JOB FUNCTIONS

Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.

oftime

EssentialFunction(Yes/No)

KeyResponsibilities

(TobecompletedbySupervisor)

20

YES

Deliversspecializedtrainingand/ordevelopscontentforeducationworkshops in the area of research administration. Leads broad initiatives to develop successfulproposalprocessesandresourcesforresearchers.Leadseducation and outreach activities to facilitate connections between faculty and relevant programs / funding opportunities and promote research to external entities.

TrainingandSpecialProjects.

• Develops continuous learning program for thedepartment's post awardteam focusing on key competencies. Provides training on standard processes, and creates documentation in conjunction with others to ensure best practices are met and maintained.
• Trains department's financial analysts in the technical aspects of financial portfolio management, developing template, instructions, and guidelines as needed. Develop and will assist with implementation of best practices for post award team.

• Develops departmental policies, procedures, and templates to standardize financial portfolio management across the department.
• Acts as lead on specialprojects as needed.Projects may includeannual appointment renewal processes (monitoring key dates to ensure PCMA submissions are done on time for graduate students, post docs and/or faculty), running monthly reports for department to identify actions needed (overdrafts, COA corrections, and clearing the department default funding) and helping with the departments annual employee planning process.

25

YES

Provides guidance and counsel on wide variety of highly complex research administration m