Job Title: Operations Analyst
Company Overview:
We are a dynamic and fast-paced Management Company seeking an Operations Analyst to support our day-to-day financial operations. This position is perfect for a detail-oriented finance professional eager to advance in the financial services sector.
Primary Responsibilities:
Accounts Payable and Expense Management:
- Accurately process and allocate vendor invoices across multiple funds and entities, collaborating with our internal applications team to enhance the invoice allocation process.
- Ensure compliance with internal controls through proper coding and approvals.
- Oversee timely periodic payment runs, including ACH and wire transfers.
- Assist in maintaining vendor records and managing onboarding documentation (e.g. W-9s, payment terms).
- Monitor accounts to ensure timely payments and address any invoice discrepancies.
Treasury Management:
- Track daily cash activity, prepare journal entries, and maintain liquidity reports.
- Manage cash flow forecasts, ensuring operational liquidity, and serve as the primary contact for the internal treasury team.
- Assist with reporting, compliance monitoring, and renewal diligence for Management Company credit facilities.
Accounts Receivable:
- Handle invoicing and collections processes with portfolio companies, funds, and intercompany entities.
- Monitor aging reports and follow up on outstanding receivables.
- Prepare monthly accounts receivable reports and provide analytical insights to senior finance leadership.
- Apply incoming payments to appropriate accounts and invoices.
- Reconcile daily and monthly accounts receivable subledgers to the general ledger.
- Investigate and resolve any unapplied or misapplied payments.
Process Improvements and Controls:
- Identify and implement improvements to accounts payable and accounts receivable workflows and automation.
- Maintain and enhance documentation of operational procedures and controls.
- Assist with audit and compliance activities as required.
Skills/Qualifications:
- Bachelor’s degree in accounting, finance, or a related field.
- A minimum of 5+ years of relevant experience, preferably within private equity or financial services.
- Proficiency in Excel and accounting or accounts payable systems (e.g., Concur, NetSuite).
- Highly organized, detail-oriented, and capable of managing multiple priorities effectively.