Geared toward mid-level administrative professionals comfortable with high-discretion executive support in a fast-moving tech environment.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Nebius
About Nebius:
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
The role:
We are looking for a highly organized, proactive and discreet Team Assistant to join the CIO Office and support the CIO and leaders within the Enterprise Technologies organization.
This role combines executive support, team coordination and operational administration to help the team run smoothly and efficiently. The right person will be able to manage calendars and logistics with a high degree of confidentiality and sound judgment, while also supporting travel coordination, events, team processes, and day-to-day Enterprise Technologies operations.
This role will work closely with internal business partners and cross-functional stakeholders to help ensure effective execution across the team. It is well suited to someone who enjoys creating order, staying one step ahead, and helping leaders and teams focus on the highest-value work.
What you will do:
Executive and team support
Provide direct support to the CIO and selected leaders within Enterprise Technologies
Help manage day-to-day coordination for the CIO Office and support smooth execution across leadership activities
Support recurring leadership team processes and help coordinate across stakeholders inside and outside Enterprise Technologies
Help drive follow-through on operational and administrative tasks across the team
Team coordination and communication
Coordinate the preparation and distribution of the monthly team digest
Gather inputs and updates from team leads, ensure consistency across contributions, and follow up proactively to keep deadlines on track
Support internal communication and coordination across the leadership team and key stakeholders
Help ensure team processes move forward in a timely and well-organized way
Calendar and scheduling management
Manage and optimize calendars for the CIO and selected leaders, ensuring effective prioritization and efficient use of time
Schedule meetings, resolve conflicts, and coordinate across internal and external stakeholders
Arrange guest invitations and support meetings with vendors and partners
Handle scheduling matters with discretion, strong judgment, and attention to confidentiality
Event planning and logistics
Organize team events such as offsites, workshops, and vendor meetings
Manage end-to-end logistics including venue research, bookings, travel coordination, agendas, and participant communication
Ensure smooth execution of events and provide on-site support where needed
Administrative and financial support
Process invoices and support payment-related workflows
Create and manage ZIP requests or other relevant internal purchasing and finance processes
Support expense submission and approval workflows
Track administrative items to completion and ensure nothing falls through the cracks
Travel coordination
Book and coordinate travel for the CIO, selected leaders, and team activities as needed, including itineraries, accommodations, and related logistics
Ensure travel arrangements are efficient, well communicated, and aligned with internal processes and budgets
Operational support
Support day-to-day operations across the Enterprise Technologies team
Work closely with internal business partners and cross-functional teams to coordinate activities and keep processes moving
Assist with documentation, tracking, and follow-up for recurring operational processes
Help maintain organized team materials and information needed for smooth execution
What we are looking for:
Experience in an administrative, team assistant, executive assistant, or operations support role
Strong organizational skills and excellent attention to detail
Proven ability to support senior stakeholders and manage competing priorities
High level of discretion and professionalism when handling sensitive information
Strong communication skills, both written and verbal
A proactive, service-oriented mindset with strong follow-through
Comfort working across calendars, travel booking, finance and administrative processes, and collaboration tools
Ability to work independently, anticipate needs, and solve problems with minimal supervision
Confidence working in a fast-moving environment and across multiple teams
What success looks like:
The CIO and supported leaders are well organized and able to focus on priorities
Calendars, meetings, travel, and logistics are managed smoothly and with minimal friction
Team coordination processes run reliably and with minimal prompting
Administrative and finance workflows are completed accurately and on time
Internal coordination across Enterprise Technologies and business partners is efficient and dependable
Stakeholders experience the role as trusted, thoughtful, proactive, and highly reliable
Why join?
This role offers the opportunity to work closely with the CIO Office and the Enterprise Technologies leadership team, and to make a visible impact on how the organization operates. You will play a central role in helping leaders stay focused, improving coordination across the team, and ensuring important operational processes run smoothly.Benefits & Perks:
Competitive compensation
Career growth and learning opportunities
Flexibility and work-life balance
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams
What's it like to work at Nebius:
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI
Equal Opportunity Statement:
Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.
Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.
If you need accommodations during the application process, please let us know.
Source: Nebius careers