Administrative Assistant

Loenbro

Salt Lake City, UT

On-siteCareer-pivot friendly

Who this role is best for

Best suited to candidates with administrative experience in construction or industrial environments working in fast-paced project offices.

Best fit for

Individuals who can manage multiple priorities and support dynamic jobsite operations
— “ability to manage routine tasks while supporting dynamic jobsite operations”
Professionals with a background in organizing project documentation and maintaining compliance records
— “Maintain organized filing systems for compliance, safety, and project records”

Things to consider

The role may involve physical demands such as climbing ladders and working in trenches
— “Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms”
Candidates may need to be eligible for a DMV background check if driving is required
— “All drivers are subject to a DMV background records search”

How to stand out

Emphasize your ability to handle multiple priorities in a fast-paced setting during interviews
— “working closely with Project Managers, Superintendents, and field teams”
Showcase your communication skills with both office and field personnel in your application materials
— “Effective communication and interpersonal skills with both office and field personnel”

Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

efficient communication
accurate documentation
organized project support
timely and accurate recordkeeping

Typical background

2-5 years of administrative or clerical experience

Skills & requirements

Required

Administrative SupportProject DocumentationTime EntryPayroll SupportFile ManagementCommunicationTeam CollaborationHR OnboardingDocument ManagementFiling SystemsConfidentiality

Preferred

Construction Project SupportStrong Organizational Skills

Stack & domain

Administrative SupportProject DocumentationTime EntryPayroll SupportRecordkeepingProject LogsPurchase OrdersInvoicesEquipment Tracking LogsSubcontractor DocumentationCommunicationDocument Management SystemsImaging SoftwareFiling SystemsComplianceSafetyProject RecordsMicrosoft Office SuiteWordExcelOutlookConstruction Project SupportField Operations SupportConstruction Lifecycle PartnerCritical ElectricalMechanicalStructuralSoft CraftsInspectionUnderground MaintenanceInstallationFabricationConstruction Office SupportMultiple Priorities ManagementAttention To DetailOrganizationAdaptabilityRoutine Task ManagementDynamic Jobsite Operations SupportProfessionalismCustomer ServiceInterpersonal SkillsConfidentialityTime ManagementCollaborationProblem-solvingDocumentationRecord KeepingProject ManagementTeamworkLeadershipCustomer SatisfactionProject SuccessConstruction Project Management

About the role

Original posting from Loenbro via Greenhouse

Administrative Assistant
Loenbro
Loenbro West - Salt Lake City, Utah Office
About Loenbro
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection
Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.
At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation
Job Summary
The successful candidate will support daily operations within a fast-paced construction project office, working closely with Project Managers, Superintendents, and field teams. This role serves as a key administrative resource, ensuring efficient communication, accurate documentation, and organized project support
Successful Construction Administrative Assistants demonstrate strong attention to detail, organization, adaptability, and the ability to manage routine tasks while supporting dynamic jobsite operations
Essential Job Responsibilities
Greet and assist walk-in employees, subcontractors, vendors, and visitors in a professional and timely manner
Answer and route inbound phone calls, responding to jobsite and project-related inquiries
Support new hire onboarding, orientation scheduling, badging, and paperwork coordination
Complete accurate employee time entry, payroll support, and recordkeeping for field personnel
Maintain project documentation including:
Project logs
Purchase orders and invoices
Equipment tracking logs
Subcontractor documentation
Assist Project Management and field leadership with administrative project support
Scan, upload, and organize project files using document management systems and imaging software
Maintain organized filing systems for compliance, safety, and project records
Support communication between field crews, management, and corporate departments
Minimum Qualifications
Required
2-5 years of administrative, clerical, or office support experience (construction or industrial environment preferred)
Basic understanding of HR and onboarding processes within a construction or field operations setting
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Ability to work in a fast-paced construction office supporting multiple priorities
Preferred
Experience supporting construction projects, jobsite offices, or field operations
Strong organizational and time-management skills
Excellent attention to detail and accuracy
Effective communication and interpersonal skills with both office and field personnel
Ability to handle confidential employee and project information with professionalism and discretion
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
Work Environment:
Comply with all company policies and procedures.
Occasionally you may need to kneel, reach, or stoop.
Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms (scaffolding at significant heights)
If driving is required, valid driver license and proof of insurability are required. All drivers are subject to a DMV background records search
This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies
Benefits
Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:
Medical, dental, and vision insurance
401(k) retirement plan with company match
Paid time off (PTO)
Life and disability insurance
Professional development and training opportunities
Employee assistance program (EAP)
Benefits eligibility may vary based on employment classification and hours worked
Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you are ready to be part of a company that LEADS by:
Living with Integrity
Exceeding Expectations
Acting with Urgency Delivering Excellence
…we want to hear from you
Loenbro is an Equal Opportunity Employer

Source: Loenbro careers (Greenhouse)