Administrative Assistant

Point72

New York, NY

On-siteCareer-pivot friendly

Who this role is best for

Aimed at mid-level administrative professionals who thrive in a fast-paced, collaborative environment in New York.

Best fit for

Candidates with experience in managing calendars and coordinating meetings across teams
— “Provide administrative support, including calendar management, meeting coordination, and conference room booking, to multiple teams.”
Individuals skilled in organizing travel and events with attention to detail
— “Help plan both individual team and larger Cubist-wide events.”
Professionals who can anticipate problems and take initiative in optimizing workflows
— “A proactive, solutions-oriented mindset, with strong attention to detail and a focus on operational excellence.”

Things to consider

The role requires a commitment to maintaining ethical standards in all administrative tasks.
— “Commitment to the highest ethical standards”
Candidates must be prepared to handle international travel coordination as part of the responsibilities.
— “Organize domestic and international travel arrangements.”

How to stand out

Showcase a track record of improving operational efficiency through process optimization.
— “Strategically partner with teams to alleviate workload and create efficiencies.”
Emphasize your ability to anticipate issues and follow up effectively in administrative contexts.
— “Ability to anticipate problems and effectively follow up.”
Demonstrate your experience with expense reporting and tracking systems.
— “Create, process, and track expense reports.”

Pace · SteadyCollaboration · HighAutonomy · LowDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

efficiently manage calendars and meetings
accurately process expense reports
coordinate travel arrangements

Typical background

administrative support rolescustomer service

Skills & requirements

Required

Calendar ManagementMeeting CoordinationExpense Report ProcessingTravel ArrangementsEvent PlanningCustomer Service

Preferred

Recruitment Coordination

Stack & domain

Microsoft OutlookExcelWordCommunicationProblem-solvingAttention To DetailAdministrative SupportEvent Planning

About the role

Original posting from Point72 via Greenhouse

JOB DESCRIPTION: Administrative Assistant, Cubist Systematic Strategies (New York)
About Cubist
Cubist Systematic Strategies is one of the world’s premier investment firms. The firm deploys systematic, computer-driven trading strategies across multiple liquid asset classes, including equities, futures, and foreign exchange. The core of our effort is rigorous research into a wide range of market anomalies, fueled by our unparalleled access to a wide range of publicly available data sources.
Role and Responsibilities
Provide administrative support, including calendar management, meeting coordination, and conference room booking, to multiple teams.
Strategically partner with teams to alleviate workload and create efficiencies.
Create, process, and track expense reports.
Organize domestic and international travel arrangements.
Assist with campus recruiting coordination, including travel arrangements, catering, swag, and other logistics.
Help plan both individual team and larger Cubist-wide events.
Provide coverage for other administrative team members as needed.
Desirable Candidates
Bachelor’s degree required.
Proficiency with Microsoft Outlook, Excel, and Word required.
Strong communication skills and the ability to build relationships with internal stakeholders.
Ability to anticipate problems and effectively follow up.
Ability to multitask and prioritize assignments.
Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues.
A proactive, solutions-oriented mindset, with strong attention to detail and a focus on operational excellence
Commitment to the highest ethical standards

Source: Point72 careers (Greenhouse)