Administrative Assistant

Verifone
Mexico City, Mexico
On-siteCareer-pivot friendly

Who this role is best for

Administrative professionals with strong organizational skills and experience in executive support will find this role in a fast-paced, in-office environment at Verifone.

Best fit for

  • Candidates with prior experience supporting senior leadership in a dynamic commercial setting
    — “Experience supporting senior leadership or executives”
  • Individuals who thrive in an in-office, collaborative work culture and can manage multiple priorities
    — “capable of handling multiple priorities in a fast-paced environment”
  • Professionals with a track record of managing calendars, travel, and correspondence for high-level stakeholders
    — “providing comprehensive administrative and operational support”

Things to consider

  • The role requires in-office presence, as remote work is not aligned with the company's culture
    — “Verifone is proudly an in-office work culture”
  • Candidates should be prepared for a high level of discretion and confidentiality in their work
    — “High level of discretion and confidentiality”

How to stand out

  • Highlight experience in managing executive calendars and coordinating complex travel schedules
    — “calendar management, scheduling meetings, and coordinating travel arrangements”
  • Emphasize your ability to prepare and organize high-level presentations and reports
    — “Prepare and organize documents, presentations, and reports”
  • Showcase your track record of acting as a liaison between executives and stakeholders
    — “Act as a point of contact between the Commercial Director and internal/external stakeholders”
  • Demonstrate your ability to maintain both digital and physical filing systems with precision
    — “Maintain organized filing systems (digital and physical)”
  • Include examples of managing correspondence and communication for senior leaders
    — “Manage correspondence, including emails, calls, and other communications”
Pace · SteadyCollaboration · HighAutonomy · LowDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • support Commercial Director
  • coordinate logistics
  • maintain filing systems
Typical background
administrative assistantoffice management

Skills & requirements

Required

Administrative SupportCalendar ManagementCommunicationDocument Preparation

Preferred

CRM ToolsBudget Tracking

Stack & domain

Administrative SupportCalendar ManagementScheduling MeetingsTravel ArrangementsDocument PreparationPresentation OrganizationReport OrganizationCorrespondence ManagementMeeting CoordinationAgenda PreparationNote-takingFollow-upsFiling SystemsExpense ReportsBudget TrackingEvent LogisticsOffice Administrative TasksCross-functional Team SupportOrganizationTime ManagementCommunicationProblem-solvingAdministrationOffice Management

About the role

Original posting from Verifone via Greenhouse

Why Verifone

For more than 30 years Verifone has established a remarkable record of leadership in the electronic payment technology industry. Verifone has one of the leading electronic payment solutions brands and is one of the largest providers of electronic payment systems worldwide.

Verifone has a diverse, dynamic and fast paced work environment in which employees are focused on results and have opportunities to excel. We take pride in the fact that we work with leading retailers, merchants, banks, and third party partners to invent and deliver innovative payments solution around the world. We strive for excellence in our products and services, and are obsessed with customer happiness. Across the globe, Verifone employees are leading the payments industry through experience, innovation, and an ambitious spirit. Whether it’s developing the next platform of secure payment systems or searching for new ways to bring electronic payments to new markets, the team at Verifone is dedicated to the success of our customers, partners and investors. It is this passion for innovation that drives each one of our employees for personal and professional success.

Verifone is proudly an in-office work culture as we see immense benefits to career development and business results from our colleagues being physically co-located.

What's Exciting About the Role

We are seeking a highly organized and proactive Administrative Assistant to support the Commercial Director (Head of Mexico). This role is responsible for providing comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the commercial team. The ideal candidate is detail-oriented, adaptable, and capable of handling multiple priorities in a fast-paced environment.

Job Responsibilities

Provide administrative support to the Commercial Director, including calendar management, scheduling meetings, and coordinating travel arrangements

Prepare and organize documents, presentations, and reports

Act as a point of contact between the Commercial Director and internal/external stakeholders

Manage correspondence, including emails, calls, and other communications

Support meeting coordination, including agenda preparation, note-taking, and follow-ups

Maintain organized filing systems (digital and physical)

Assist with expense reports and budget tracking

Coordinate logistics for events, meetings, and team activities

Handle general office administrative tasks as needed

Support cross-functional teams with administrative needs when required

Qualifications

Proven experience as an Administrative Assistant or in a similar role

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Ability to multitask and prioritize effectively

High level of discretion and confidentiality

Proactive, detail-oriented, and problem-solving mindset

Preferred Qualifications

Experience supporting senior leadership or executives

Familiarity with CRM or administrative tools

Our Commitment

Verifone is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Verifone is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Source: Verifone careers (Greenhouse)

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