Administrative Assistant II

Tulane University

New Orleans, LA

On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have experience in development or alumni relations and can manage donor databases.

Best fit for

Candidates with experience in development or alumni relations in higher education or nonprofit settings
— “Experience in higher education or nonprofit settings.”
Professionals with a background in creating digital communications like newsletters or social media content
— “Experience creating or supporting social media, newsletters, or digital communications.”

Things to consider

The position demands managing multiple tasks and prioritizing effectively in a fast-paced environment
— “Ability to manage multiple tasks, prioritize, and meet deadlines.”

How to stand out

Highlight specific examples of managing donor databases or creating digital campaigns in your resume
— “Familiarity with donor databases (Advance, Raiser’s Edge, Salesforce, etc.).”
Emphasize your ability to handle sensitive information and maintain donor relationships
— “Professionalism and discretion when handling confidential donor information.”
Showcase your experience in creating visually appealing digital content in your portfolio or resume
— “Ability to help create visually appealing social media content, newsletters, and digital communications.”
Demonstrate your proficiency with Microsoft Office Suite and quick learning of new software
— “Proficiency with Microsoft Office Suite. Ability to learn new software systems, CRM platforms, and digital tools quickly.”

Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

provided administrative support
coordinated events
managed communications
handled scheduling

Typical background

administrative support experiencehigh school diploma or equivalent

Skills & requirements

Required

Administrative SupportLogistics CoordinationCommunicationsEvent PlanningSchedulingCustomer Service

Preferred

Higher Education ExperienceDonor Database Experience

Stack & domain

Microsoft Office SuiteCRM PlatformsSocial Media Content CreationNewsletter CreationOrganizational SkillsAttention To DetailCommunication SkillsCustomer ServiceHigher EducationNonprofit

About the role

Original posting from Tulane University

The Administrative Assistant to the Director of Development provides day-to-day administrative, logistical, and communications support to advance Newcomb Institute’s development and alumni engagement priorities. This role supports donor stewardship activities, alumni relations programming, event and travel coordination, digital communications, scheduling, and general administrative operations in the Development Office. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to help create visually appealing social media content, newsletters, and digital communications.
Professionalism and discretion when handling confidential donor information.
Strong interpersonal skills and customer service orientation.
Proficiency with Microsoft Office Suite.
Ability to learn new software systems, CRM platforms, and digital tools quickly.
Comfort working independently and collaboratively in a dynamic environment.
Ability to manage multiple tasks, prioritize, and meet deadlines.
REQUIRED EDUCATION AND EXPERIENCE:
High school diploma or equivalent.
Two years of administrative support experience, or a combination of education and experience that provides equivalent knowledge and skills.
PREFERRED QUALIFICATIONS:
Experience supporting development, alumni relations, fundraising, communications, or event coordination.
Experience creating or supporting social media, newsletters, or digital communications.
Experience in higher education or nonprofit settings.
Familiarity with donor databases (Advance, Raiser’s Edge, Salesforce, etc.).
Associate’s or bachelor’s degree.
Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.

Source: Tulane University careers