Administrative Assistant - Sales

Tom James Company
Pittsburgh, PA
On-siteCareer-pivot friendly

Who this role is best for

Administrative professionals with digital marketing expertise and strong organizational skills will find this part-time role in Pittsburgh's fashion sales environment rewarding.

Best fit for

  • Individuals who thrive in fast-paced, client-facing environments with multitasking demands
    — “Yearns to work in a fast-paced team environment”
  • Administrative professionals with a background in office coordination and client communication
    — “Supporting the sales efforts of the sales professional by: Communicating regularly with the sales professional and other members of the store team”

Things to consider

  • Onsite attendance is mandatory, requiring a local presence in Pittsburgh, PA
    — “Regular onsite attendance required.”
  • The role involves physical demands, including lifting up to 30 lbs
    — “Able to bend and lift 30 lbs.”

How to stand out

  • Highlight digital marketing campaigns and inventory management systems on your resume
    — “Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter”
  • Showcase experience in coordinating client orders and maintaining files
    — “Coordinating and maintaining all client orders/files”
  • Emphasize your ability to manage calendars and set goals in a sales context
    — “Managing daily calendar”
  • Demonstrate your experience with Microsoft Office and Google Workspace tools
    — “Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms”
  • Include examples of improving sales processes or communication efficiency
    — “Pursuing efficiencies for processes and communication”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • Supported sales efforts
  • Managed client orders
Typical background
Sales SupportCustomer Service

Skills & requirements

Required

Sales SupportClient CommunicationDigital MarketingMicrosoft Office

Preferred

Sales-oriented Environment ExperienceSocial Media Proficiency

Stack & domain

Microsoft OfficeGoogle DocsGoogle SheetsGoogle FormsLinkedinInstagramFacebookThreadsTwitterCommunicationOrganizational SkillsTime ManagementCustomer ServiceSocial MediaProblem-solvingLeadershipSalesFashion

About the role

Original posting from Tom James Company via Lever

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Pittsburgh, PA office. Our position is for 21 hours per week at $19.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance required. 

Job Responsibilities:

  • Preparing for daily client visits
  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
  • Communicating with clients:
  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
  • Supporting the sales efforts of the sales professional by:
  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
  • Prospecting new clients using internet and social media applications
  • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
  • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
  • Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria::

  • Confident, independent worker
  • Strong communication skills (verbal, written, listening)
  • Excellent organizational skills
  • Outstanding time management skills
  • Professional customer service skills
  • Social Media savvy (especially on LinkedIn & Instagram)
  • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
  • Possesses basic accounting skills (such as balancing accounts)
  • Enjoys being flexible and multitasking
  • Motivated to tackle challenges
  • Yearns to work in a fast-paced team environment
  • Able to bend and lift 30 lbs.
  • Valid Driver’s License required (Exception: larger metropolitan areas)
  • Two years office-related experience is preferred.
  • Experience with a sales-oriented environment is a plus!

Source: Tom James Company careers (Lever)

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