Administrative Assistant - Sales

Tom James Company
Washington DC, US
On-siteCareer-pivot friendly

Who this role is best for

Administrative professionals with digital marketing expertise and a client-facing mindset will find this part-time role in the fashion industry rewarding.

Best fit for

  • Candidates with prior office experience and a knack for digital outreach in the fashion sector
    — “Experience with a sales-oriented environment is a plus!”
  • Professionals who enjoy multitasking and process optimization in a collaborative team setting
    — “Enjoys being flexible and multitasking”
  • Individuals who are adept at using Microsoft Office and Google tools for daily coordination
    — “Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms”

Things to consider

  • Onsite attendance is mandatory for this part-time role, limiting remote flexibility
    — “Regular onsite attendance required.”
  • This role involves physical tasks such as lifting up to 30 lbs, which may be a consideration for some candidates
    — “Able to bend and lift 30 lbs.”

How to stand out

  • Highlight experience with social media platforms like LinkedIn and Instagram in your resume and interview answers
    — “Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter”
  • Demonstrate your ability to manage calendars and coordinate client orders efficiently
    — “Managing daily calendar, organizing inventory”
  • Showcase your communication skills with examples of client interactions or order updates
    — “Communicating with clients: Setting up appointments, Providing status of orders”
  • Emphasize your experience with accounting software or tasks such as balancing accounts
    — “Possesses basic accounting skills (such as balancing accounts)”
  • Demonstrate your initiative in identifying and pursuing process efficiencies
    — “Pursuing efficiencies for processes and communication”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • client satisfaction
  • sales professional support
  • inventory organization
  • digital marketing
Typical background
administrative assistantsales support

Skills & requirements

Required

Client Visits PreparationClothing DeliveryClient Information LocationSales Materials UpdatingClient Orders/files CoordinationCommunication With ClientsSales Professional SupportCalendar ManagementInventory OrganizationDigital MarketingReferrals EntryPromotional Messages SendingCall Lists/hot Lists CreationCustomer ServiceProfessional Image Maintenance

Preferred

Sales-oriented Environment Experience

Stack & domain

Microsoft OfficeGoogle DocsGoogle SheetsGoogle FormsLinkedinInstagramFacebookThreadsTwitterCommunicationOrganizational SkillsTime ManagementCustomer ServiceSocial MediaMultitaskingSalesFashion

About the role

Original posting from Tom James Company via Lever

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Washington, DC office. Our position is for 25 hours per week at $23.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. 

Regular onsite attendance required. 

Job Responsibilities:

  • Preparing for daily client visits
  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
  • Communicating with clients:
  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
  • Supporting the sales efforts of the sales professional by:
  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
  • Prospecting new clients using internet and social media applications
  • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
  • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
  • Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria::

  • Confident, independent worker
  • Strong communication skills (verbal, written, listening)
  • Excellent organizational skills
  • Outstanding time management skills
  • Professional customer service skills
  • Social Media savvy (especially on LinkedIn & Instagram)
  • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
  • Possesses basic accounting skills (such as balancing accounts)
  • Enjoys being flexible and multitasking
  • Motivated to tackle challenges
  • Yearns to work in a fast-paced team environment
  • Able to bend and lift 30 lbs.
  • Valid Driver’s License required 
  • Two years office-related experience is preferred.
  • Experience with a sales-oriented environment is a plus!

Source: Tom James Company careers (Lever)

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