Bookkeeper / Office Manager

Cogent Talent Solutions

Covington, KY

On-siteCareer-pivot friendly

Who this role is best for

Strong fit for candidates with dual administrative and accounting experience who can manage both financial and front-office workflows in a Northern Kentucky auto repair setting.

Best fit for

Candidates with prior experience in automotive repair or service-based environments who can manage dual roles effectively
— “prior experience in an automotive or service-based environment is a plus”
Individuals who can handle both financial and operational responsibilities with high accuracy and attention to detail
— “maintain accurate and up-to-date financial records in accounting software (QuickBooks)”
Candidates with a track record of managing small offices or administrative teams in fast-paced settings
— “Prior experience managing a small office or working in a dual-role administrative/accounting position”

Things to consider

This role requires working in an active auto repair facility, which may involve exposure to shop environments and noise
— “Office environment within an active auto repair facility”
The position demands handling financial compliance and tax filings, which may require coordination with external professionals
— “prepare quarterly and annual tax filings in coordination with the CPA”
Overtime may be required during peak periods, indicating potential for extended hours beyond the standard 8am-6pm schedule
— “occasional overtime during peak periods”

How to stand out

Highlight experience with QuickBooks and financial reporting in your resume and interview responses
— “Proficiency in accounting software (QuickBooks)”
Emphasize your ability to manage both accounting and front-office workflows efficiently
— “Oversee front office operations, including customer service, scheduling, and workflow coordination”
Showcase your organizational skills with examples of managing filing systems or office supplies
— “Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts”
Demonstrate your ability to handle payroll tasks, especially if you have experience with Wednesday morning payroll preparation
— “Wednesday morning payroll preparation”
Include examples of managing vendor contracts or ensuring workplace compliance in your application materials
— “Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws)”

Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

manage daily financial transactions
oversee front office operations
maintain accurate financial records
support HR-related tasks

Typical background

accountingbookkeepingoffice management

Skills & requirements

Required

AccountingBookkeepingFinancial TransactionsBank ReconciliationsFinancial ReportingOffice ManagementCustomer ServiceSchedulingWorkflow CoordinationHr-related TasksCommunication

Preferred

Automotive Repair Industry OperationsQuickbooksMicrosoft Office Suite

Stack & domain

AccountingBookkeepingQuickbooksMicrosoft OfficeOffice ManagementCustomer ServiceSchedulingHr-related TasksOrganizationCommunicationTime-managementIntegrityConfidentialityAutomotive ServiceFinancial ManagementCustomer CareRepair Services

About the role

Original posting from Cogent Talent Solutions via Lever

Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.
Responsibilities::
Key Responsibilities:
Accounting Duties:
Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
Daily close register and run sales tape.
Finalize credit card transactions.
Make bank deposits
Daily reconcile sales report to previous day’s close-out from cash register tape.
Post parts invoices to QuickBooks after matching to filed invoices.
Maintain accurate and up-to-date financial records in accounting software (QuickBooks).
Prepare monthly financial statements, reports, and budgets.
Oversee expense tracking, vendor payments, and purchasing.
Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.
Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.
Office Management Duties:
Wednesday morning payroll preparation.
Oversee front office operations, including customer service, scheduling, and workflow coordination.
Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.
Order and manage office supplies, shop materials.
Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.
Maintain communication with vendors, insurance companies, and customers as needed.
Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).
Answer phones and direct calls.
Additional tasks as assigned by the owner.
Qualifications::
Qualifications:
Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.
Strong understanding of accounting principles and financial reporting.
Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.
Excellent organizational, communication, and time-management skills.
Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
High level of integrity and confidentiality.
Preferred Attributes:
Prior experience managing a small office or working in a dual-role administrative/accounting position.
Familiarity with automotive repair industry operations and terminology.
Working Conditions:
Office environment within an active auto repair facility.
Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.
Compensation:
Benefits: Health, Dental, Vision, Simple match, PTO & Holidays

Source: Cogent Talent Solutions careers (Lever)