Events Coordinator

Jane Street

New York, NY

On-siteCareer-pivot friendly

Who this role is best for

Candidates with event planning experience and a deep understanding of the NYC events market will find this mid-level role with a focus on internal and external events.

Best fit for

Candidates with 2+ years of event planning experience and a background in the NYC events market
— “Have a bachelor's degree and a minimum of 2 years of experience planning and executing events”
Individuals who thrive in cross-functional teams and can manage stakeholder input effectively
— “You’ll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events”
Professionals who enjoy creative design and can manage event budgets and logistics seamlessly
— “Full-scale event management, including: (a) developing an event strategy... (g) venue selection and coordination, (h) budget management and reconciliation”

Things to consider

Flexible schedule is required, including early mornings and evening hours
— “Willing to work a flexible schedule that may include early mornings and evening hours”
The role involves managing conflicting requests and maintaining strong follow-through
— “Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests”

How to stand out

Emphasize your ability to manage full-scale events, from strategy to on-site execution
— “Able to handle all aspects of the event, from planning to on-site execution”
Highlight your communication skills and ability to manage stakeholder expectations
— “Excellent written and verbal communicator”
Include examples of event objectives and success metrics in your application materials
— “Establishing event objectives and measures for success”
Demonstrate your capability to share best practices across global teams
— “Sharing best practices with event organizers in our overseas offices”

Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · TeamLevel · Junior

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

planned and executed high-quality events
built relationships with department heads
maintained event databases

Typical background

event coordinationoffice administration

Skills & requirements

Required

Event PlanningLogistical CoordinationBudget ManagementVendor Management

Preferred

NYC Events Market Knowledge

Stack & domain

Event Planning

About the role

Original posting from Jane Street

About the position
We’re looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you’ll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture.
You’ll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together.
Additional responsibilities of this role will include:
Full-scale event management, including: (a) developing an event strategy that considers each stakeholder’s input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support
Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events
Establishing event objectives and measures for success
Maintaining a database of all event details and costs
Sharing best practices with event organizers in our overseas offices
About you
Have a bachelor's degree and a minimum of 2 years of experience planning and executing events
Strategic thinker and self-starter with an entrepreneurial spirit
Able to handle all aspects of the event, from planning to on-site execution
Have a broad-based knowledge of the NYC events market
Willing to work a flexible schedule that may include early mornings and evening hours
Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests
Organized with exceptional follow-through on all outstanding issues
Excellent written and verbal communicator
Skilled with Word and Excel
If you're a recruiting agency and want to partner with us, please reach out to agency-partnerships@janestreet.com

Source: Jane Street careers