Events Lead

Xai

New York, NY

On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have event planning experience in fast-paced tech environments and a background in AI or space-related industries.

Best fit for

Candidates with experience in high-stakes event execution for tech companies
— “5+ years of experience in event planning in a fast-paced and tech-forward environment.”
Individuals who can integrate AI into event workflows and automate administrative tasks
— “Use AI extensively in the workplace to create efficiencies and automate department processes and workflows.”

Things to consider

This role requires frequent travel and extended hours, including weekends
— “Must be willing to travel often and work extended hours, including weekends as needed.”
Candidates must be prepared to pass Air Force and NASA background checks
— “Ability to pass Air Force and NASA background checks for installation access.”

How to stand out

Highlight AI integration experience in event planning or process optimization
— “Use AI extensively in the workplace to create efficiencies and automate department processes.”
Showcase vendor management and logistics coordination in your resume or interview narrative
— “Sourcing and managing event vendors such as venue, transportation, catering, A/V and entertainment.”
Demonstrate your ability to manage multiple complex workstreams and cross-functional teams
— “Highly operational focused and can manage multiple complex workstreams, managing agencies and production partners.”

Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

planned and executed VIP events
developed event agendas
managed event vendors
implemented creative branding elements
led administrative tasks

Typical background

event planningevent executionvendor management

Skills & requirements

Required

Event PlanningEvent ExecutionVendor ManagementEvent LogisticsBudget TrackingInventory OversightAI UsageCustomer Relationship Management

Preferred

MarketingCommunicationsEvent ManagementHospitality

Stack & domain

Event PlanningEvent ProductionEvent ExecutionEvent Vendor ManagementEvent DesignEvent LogisticsEvent BrandingEvent AdministrationEvent GiftingEvent SecurityCommunicationDetail-orientedOperational FocusTeam ManagementProject ManagementVendor CoordinationBudget TrackingInventory OversightEventsEvent Management

About the role

Original posting from Xai via Greenhouse

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.
SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.
ABOUT THE ROLE:
This is a unique opportunity to join a high-output events team focused on events and experiences for SpaceXSI. As an Events Lead, you will be responsible for end-to-end ownership of external facing events, from concept through production and onsite execution. This role is a part of the Events team where you’ll have peers to partner with, learn from, and build together.
The Events Lead will work closely with Growth, Sales, Field Growth, Community and Developer Relations to expand SpaceXSI's reach, build relationships with builders, and drive enterprise awareness, sales and product attachment.
RESPONSIBILITIES:
Plan and execute VIP events, special events, 3rd party events, and customer experiences from start to finish, including sourcing and managing event vendors such as venue, transportation, catering, A/V and entertainment.
Develop and manage event agendas, registration, invite lists, and communicate directly with high-level executive customers.
Provide onsite event management, including evening receptions and weekend events.
Ideate and implement creative branding elements, such as décor, interactive activations, themes, and custom elements, to enhance attendee experiences.
Lead administrative tasks for the department, including supply ordering, budget tracking, payment processing, shipping coordination, and inventory oversight with our fulfillment center.
Use AI extensively in the workplace to create efficiencies and automate department processes and workflows to eliminate and streamline the administrative tasks our department must carry as part of event planning.
Work with the Merchandising Team on customer and event gifting and branded décor items.
Work with security teams to facilitate guest security clearances.
BASIC QUALIFICATIONS:
Bachelor’s degree.
5+ years of experience in event planning in a fast-paced and tech-forward environment.
PREFERRED SKILLS AND EXPERIENCE:
Bachelor’s degree in marketing, communications, event management, hospitality, or related field.
Hands-on experience in all event planning aspects, including but not limited to venue sourcing, event design, vendor procurement, décor, food and beverage, logistics and entertainment.
Comfortable working in ambiguity and have experience building event programs and owning events in fast-paced environments, ideally in tech.
You care deeply about details and craft, and notice things others don’t .
You have strong communication skills to ensure high-quality experiences across multiple programs and teams.
Highly operational focused and can manage multiple complex workstreams, managing agencies and production partners.
Strong proficiency in all Microsoft programs, event diagramming software (Social Tables or similar), event registration platforms (Splash, Eventbrite or similar), SmartSheet or other related organizational tools
ADDITIONAL REQUIREMENTS:
Must be willing to travel often and work extended hours, including weekends as needed to attend and execute events.
Ability to pass Air Force and NASA background checks for installation access at Vandenberg and Cape Canaveral.
Lift/Carry: Up to 25lbs. (unassisted)
COMPENSATION AND BENEFITS:
$125,000 - $150,000 USD
Base salary is just one part of our total rewards package at SpaceXSI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.
SpaceXSI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.

Source: Xai careers (Greenhouse)