Executive Assistant

Tradeify
United Kingdom
Remote

Who this role is best for

Geared toward candidates with executive support experience comfortable with managing global calendars and handling sensitive information.

Best fit for

  • Candidates with 3+ years of executive support experience, ideally in a startup or scale-up environment
    — “3+ years of experience as an Executive Assistant, Chief of Staff, or similar role, ideally supporting a founder or C-level executive”
  • Individuals who have worked effectively in remote-first teams and can manage time across multiple time zones
    — “Experience working effectively in a remote environment”
  • Candidates with a strong background in administrative and finance tasks, particularly in fintech or financial services
    — “Nice to have: experience in fintech, trading, or financial services”

Things to consider

  • The role may require occasional early or late hours to align with global time zones
    — “Flexibility to work occasional early or late hours to support global time zones”
  • Candidates must have the right to work in the UK, as no mention of visa sponsorship is made
    — “Right to work in the UK”

How to stand out

  • Highlight experience handling sensitive information and executive-level discretion in your resume
    — “Strong judgment and discretion with confidential information”
  • Emphasize your ability to manage shifting priorities and juggle multiple tasks simultaneously
    — “Exceptional organisation and time management, with the ability to juggle shifting priorities”
  • Showcase your proficiency with tools like Slack, Notion, and Google Workspace in your application materials
    — “Proficiency with Google Workspace and/or Microsoft Office, plus tools like Slack and Notion”
  • Demonstrate your capability to coordinate international travel and logistics
    — “Coordinate domestic and international travel, including itineraries, bookings, and logistics”
  • Include examples of managing calendars across multiple time zones in your interview responses
    — “Manage a busy calendar, scheduling meetings across multiple time zones”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • managing a busy calendar
  • handling confidential matters
Typical background
Executive AssistantChief of Staff

Skills & requirements

Required

Organizational SkillsTime ManagementCommunication SkillsDiscretionRemote Work Experience

Preferred

Fintech ExperienceStartup Experience

Stack & domain

Google WorkspaceMicrosoft OfficeSlackNotionOrganisedProactiveExcellent Written And Verbal Communication SkillsExceptional Organisation And Time ManagementStrong Judgment And DiscretionProficiency With Google Workspace And/or Microsoft OfficeExperience Working Effectively In A Remote EnvironmentProactive, Solutions-oriented MindsetFlexibility To Work Occasional Early Or Late HoursFinance

About the role

Original posting from Tradeify via Ashby

ABOUT TRADEIFY

Tradeify is a fast-growing proprietary trading firm that gives traders the capital, tools, and support to pursue funded trading careers. We’re a global, remote-first team that moves quickly and takes pride in the trader experience.

THE ROLE

We’re looking for a highly organised, proactive Executive Assistant to work directly with our Co-Founder. You’ll be his right hand: protecting his time, keeping priorities moving, and making sure nothing falls through the cracks. This role suits someone who anticipates needs, uses sound judgment with sensitive information, and enjoys the pace of a high-growth company.

WHAT YOU’LL DO

  • Manage a busy calendar, scheduling meetings across multiple time zones and prioritising on his behalf
  • Manage and triage email and communications, drafting responses where appropriate
  • Coordinate domestic and international travel, including itineraries, bookings, and logistics
  • Prepare briefing materials, agendas, and meeting notes, and track follow-ups and action items
  • Act as a point of contact between the Co-Founder and internal teams, executives, partners, and external stakeholders
  • Handle expense reports, invoices, and basic administrative and finance tasks
  • Support event planning for leadership offsites, company events, and industry conferences
  • Take on special projects and ad hoc requests across the business
  • Handle confidential and sensitive matters with complete discretion

WHAT WE’RE LOOKING FOR

  • 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role, ideally supporting a founder or C-level executive
  • Excellent written and verbal communication skills
  • Exceptional organisation and time management, with the ability to juggle shifting priorities
  • Strong judgment and discretion with confidential information
  • Proficiency with Google Workspace and/or Microsoft Office, plus tools like Slack and Notion
  • Experience working effectively in a remote environment
  • A proactive, solutions-oriented mindset, with comfort making decisions independently
  • Flexibility to work occasional early or late hours to support global time zones
  • Right to work in the UK

Nice to have: experience in fintech, trading, or financial services; experience in a startup or scale-up environment.

WHY JOIN TRADEIFY

  • Join a professional-grade trading firm at a pivotal stage of growth
  • Work with and learn from experienced traders and leaders across multiple asset classes
  • High-performance culture that rewards ownership, curiosity, and results
  • Access to premium market data tools, exchange infrastructure, and industry resources

Source: Tradeify careers (Ashby)

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