Executive Assistant - Contractor

iCapital

New York, NY

On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have experience managing senior executives in fast-paced environments.

Best fit for

Candidates with a track record of managing high-level executives and complex travel logistics
— “Manage calendars of several senior managers with a high level of detail”
Individuals who thrive in dynamic settings and can adapt to uncharted situations
— “Comfort operating within a dynamic environment and executing in situations where paths are uncharted”
Professionals with a strong background in administrative support and internal/external communication formats
— “Format information for internal and external communications such as memos, emails, presentations, and reports”

Things to consider

The role requires in-office presence for most of the workweek despite some remote flexibility
— “Employees in this role will work in the office Monday-Thursday”
Candidates must be prepared to work beyond typical work hours due to last-minute demands
— “Able and willing to provide executive support beyond the scope of a typical workday”

How to stand out

Highlight your ability to coordinate multi-leg global travel in your resume and interview responses
— “Experience scheduling global travel, across multiple time zones, and multi-leg trips”
Emphasize your experience with confidential executive-level communication and documentation
— “Possess a strong attention to detail and a high level of confidentiality”
Demonstrate your capacity to anticipate and manage executive needs proactively
— “Able to manage up through tact and anticipation of needs”

Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

efficient calendar management
timely expense report processing
effective communication

Typical background

7+ years of experience as an executive assistant

Skills & requirements

Required

Calendar ManagementTravel CoordinationExpense ProcessingCommunicationTeam Support

Preferred

Global Travel ManagementExecutive Support

About the role

Original posting from iCapital via Greenhouse

About the Role
iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.
Responsibilities
Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
Arrange complex and detailed travel plans.
Process expense reports in a timely manner.
Format information for internal and external communications such as memos, emails, presentations, and reports.
Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.
Qualifications
7+ years of experience as an executive assistant working with senior level management
Undergraduate college degree is required
Able to manage up through tact and anticipation of needs
Possess a strong attention to detail and a high level of confidentiality
Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
Excellent written and verbal communication skills
Strong experience managing schedules and processes in a fast-paced environment
Experience scheduling global travel, across multiple time zones, and multi-leg trips
Team player and comfortable working with 30+ people, reporting to a senior admin
Comfort operating within a dynamic environment and executing in situations where paths are uncharted
Able and willing to provide executive support beyond the scope of a typical workday
Benefits
The hourly pay range for this role is $50/hr to $55/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.
For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/
iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Source: iCapital careers (Greenhouse)