Executive Assistant - Japan

Cursor
Japan
HybridCareer-pivot friendly

Who this role is best for

Best suited to candidates with a background in high-stakes executive support working in fast-paced, tech-forward environments.

Best fit for

  • Candidates with 6+ years of executive support experience in fast-paced tech environments
    — “6+ years of experience in an Executive Assistant or similar role”
  • Individuals who thrive in asynchronous, AI-forward workflows and can manage competing priorities
    — “Slack-native and comfortable operating in fast, async environments”

Things to consider

  • The role requires managing high-level executive calendars and protecting leadership focus
    — “Push back when needed to protect focus and optimize leadership bandwidth”
  • Candidates must be prepared to handle both domestic and international travel logistics
    — “Coordinate domestic and international travel logistics”

How to stand out

  • Highlight your ability to structure ambiguous discussions into clear action items
    — “Bring structure and clarity to ambiguous inputs and fast-moving discussions”
  • Showcase your experience in managing complex calendars and high-impact priorities
    — “Own complex scheduling across multiple senior leaders and stakeholders”
  • Demonstrate your fluency in Japanese and English with examples of cross-cultural communication
    — “Fluency in both Japanese and English languages”
  • Emphasize your use of AI tools like Notion AI to enhance productivity and output quality
    — “Uses modern tools (e.g., ChatGPT, Notion AI) to move faster and produce higher-quality work”
  • Demonstrate your ability to manage event logistics and vendor contracts effectively
    — “Managing budgets and vendor relationships to deliver seamless team-building experiences”
Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • Efficiently managed complex calendars and travel logistics
  • Drafted and refined internal communications
Typical background
6+ years of experience as an Executive Assistant

Skills & requirements

Required

Calendar ManagementMeeting CoordinationTravel LogisticsBusiness WritingExpense Management

Preferred

Recruitment CoordinationEvent Planning

Stack & domain

Calendar ManagementMeeting ManagementTravel CoordinationExpense ManagementBusiness WritingRecruiting SupportEvent PlanningBudget ManagementVendor ManagementAI ToolsCommunicationProblem-solvingTeamworkAdaptabilityAttention To DetailBusiness AcumenExecutive SupportAdministrative Support

About the role

Original posting from Cursor via Ashby

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.

SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.

About the role

We're hiring an Executive Assistant to support our Japan President. This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving go-to market organization. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows.

What you'll do:

Calendar & Meeting Management

  • Own complex scheduling across multiple senior leaders and stakeholders
  • Prioritize ruthlessly to ensure time aligns with business impact
  • Push back when needed to protect focus and optimize leadership bandwidth

Travel & Expenses

  • Coordinate domestic and international travel logistics
  • Manage expenses through Ramp with accuracy and timeliness

Business Writing

  • Draft, edit, and refine internal communications, presentations, and leadership updates
  • Help leaders articulate strategy, summarize meetings, and drive follow-ups
  • Bring structure and clarity to ambiguous inputs and fast-moving discussions

GTM Operating Rhythm Support

  • Help keep key meetings, planning cycles, and cross-functional touchpoints on track
  • Partner closely with Recruiting to ensure interview days run smoothly and efficiently
  • Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination
  • Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences

You could be a fit if:

Core Experience

  • 6+ years of experience in an Executive Assistant or similar role
  • Experience supporting senior leaders in a fast-paced, tech-forward environment

Skills & Traits

  • Exceptional business writing skills
  • Strong judgment and prioritization: knows what matters and acts accordingly
  • Assertive and confident; willing to push back to improve outcomes
  • Highly organized with strong attention to detail
  • Fluency in both Japanese and English languages

Working Style

  • Slack-native and comfortable operating in fast, async environments
  • AI-forward: uses modern tools (e.g., ChatGPT, Notion AI) to move faster and produce higher-quality work
  • Growth mindset with a willingness to continuously improve systems and processes

Nice to Have

  • Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams

Source: Cursor careers (Ashby)

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