Executive Assistant (Office of the CEO)

DualEntry
New York, NY
On-site

Who this role is best for

Candidates with high-intensity operations experience and a structured approach will find this role in the finance industry, with a focus on executive support and discretion in a high-growth environment.

Best fit for

  • Candidates with 3-6 years of high-intensity ops experience supporting founders or executives
    — “3-6+ years as an Executive Assistant, Chief of Staff, or in a high-intensity ops role - ideally supporting founders or executives”
  • Candidates who have demonstrated discretion and trustworthiness with sensitive information
    — “Trusted with sensitive information and discreet by default”

Things to consider

  • This role requires in-office presence at the NYC HQ with no remote flexibility implied
    — “New York City HQ, 7 World Trade Center”
  • The position demands handling of sensitive information, which may involve high levels of responsibility and confidentiality
    — “Handle sensitive information with discretion”

How to stand out

  • Highlight your ability to manage complex logistics and coordinate multiple stakeholders
    — “Drive logistics for board meetings, investor updates, and company events end to end”
  • Showcase your proactive and highly structured approach to managing calendars and meetings
    — “Own the founders' calendars and time, protecting focus for what matters most”
  • Demonstrate your communication skills through examples of managing investor and partner relations
    — “Manage investor, customer, and partner communication and coordination on the founders' behalf”
  • Demonstrate your ability to work in high-growth environments with a focus on adaptability and context-switching
    — “Comfortable with ambiguity, fast context-switching, and high-growth chaos”
Pace · Fast PacedCollaboration · HighAutonomy · HighDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • owning the founders' calendars and time
  • managing investor, customer, and partner communication
Typical background
3-6+ years as an Executive Assistant, Chief of Staff, or in a high-intensity ops role

Skills & requirements

Required

Calendar ManagementCommunication CoordinationLogistics ManagementMeeting PreparationDiscretion

Preferred

High-intensity Ops ExperienceAmbiguity Handling

Stack & domain

Executive AssistantChief Of StaffHigh-intensity OpsFoundersExecutivesCommunicationLogisticsBoard MeetingsInvestor UpdatesCompany EventsMeeting PrepAgendasMaterialsFollow-upsMomentumSensitive InformationDiscretionLeadershipTeamworkProblem-solvingTime ManagementMulti-tasking

About the role

Original posting from DualEntry via Ashby

ABOUT DUALENTRY

DualEntry is building the OS for finance.

Every business needs a financial system of record, yet the world's largest fintech market ($220B+) still runs on software from the 1990s. DualEntry's AI-native ERP automates accounting from data entry to close, so finance teams move faster, spend less and incur less risk.

In just 2 years we've raised $100M+ from Lightspeed, Khosla Ventures, Contrary and Google Ventures and earned the trust of customers from $5M ARR to publicly traded companies.

We hire outliers - people who have achieved difficult things, in their careers or beyond. You'll find leaders, colleagues who've competed at the highest levels of sport, performed on Broadway, trained with UFC champions and founded the country’s largest Python community.

WHY THIS ROLE MATTERS NOW

📍 Location: New York City HQ, 7 World Trade Center

WHERE YOU'LL CREATE IMPACT

  • Own the founders' calendars and time, protecting focus for what matters most
  • Manage investor, customer, and partner communication and coordination on the founders' behalf
  • Drive logistics for board meetings, investor updates, and company events end to end
  • Own meeting prep: agendas, materials, follow-ups, and keep momentum after
  • Handle sensitive information with discretion

WHAT SETS YOU UP FOR SUCCESS

  • Hardcore work ethic and high agency
  • 3-6+ years as an Executive Assistant, Chief of Staff, or in a high-intensity ops role - ideally supporting founders or executives
  • Highly structured, proactive, and an excellent communicator
  • Comfortable with ambiguity, fast context-switching, and high-growth chaos
  • Trusted with sensitive information and discreet by default

COMPENSATION & BENEFITS

  • Equity: $50,000
  • Base Salary: $150,000 - $200,000
  • Medical, dental & vision insurance
  • One Medical membership
  • Mental health support (Talkspace)
  • Fertility & family-building support (Kindbody)
  • Virtual healthcare (Teladoc Health)
  • 401(k)
  • Commuter benefits
  • Learning & development budget for courses, certifications & language learning
  • Unlimited AI tokens
  • AI skills development & enablement
  • Visa & permanent residence sponsorship
  • Flexible PTO (27 days, including public holidays)
  • Collaborative, in-office culture with no bureaucracy
  • Snacks, drinks, team events & more

Source: DualEntry careers (Ashby)

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