Fleet Administrative Assistant

Wachter, Inc.
Lowell, AR
On-siteCareer-pivot friendly

Who this role is best for

Geared toward detail-oriented candidates comfortable with tracking fleet expenses and managing administrative systems, and who are prepared for a full-time, in-office role in the transportation/logistics industry.

Best fit for

  • Candidates with administrative experience in fleet management and strong Excel skills.
    — “Strong Excel skills are required.”
  • Individuals who can handle multiple administrative tasks and maintain accurate records.
    — “Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.”
  • Professionals interested in supporting operations with a focus on compliance and inventory.
    — “Manage vehicle registrations, renewals, state licensing requirements, and related documentation.”

Things to consider

  • Reliable transportation is required, which may affect candidates without personal vehicle access.
    — “Reliable transportation required.”
  • The role involves coordinating with external vendors like body shops and toll transponder providers.
    — “Communicate with maintenance and body shops as needed.”

How to stand out

  • Highlight experience with fleet management systems and data reconciliation in your resume.
    — “Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.”
  • Emphasize your ability to manage multiple priorities and maintain accuracy in documentation.
    — “Ability to manage multiple projects, priorities, and deadlines simultaneously.”
  • Showcase your proficiency in Excel and your capacity to produce clear, concise reports.
    — “Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.”
  • Demonstrate your experience with asset tracking and inventory management in your application materials.
    — “Assign, track, and maintain company tools, equipment, and other assets issued to field employees.”
  • Include examples of independently solving problems and communicating effectively with vendors.
    — “Strong problem-solving skills with the ability to identify and resolve discrepancies.”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • accurate fleet and tool management
  • timely reporting
Typical background
administrative assistantfleet management

Skills & requirements

Required

Administrative TasksFleet ManagementData EntryExcelCommunication SkillsProblem-solving

Preferred

Fleet CareGPS ManagementTool Management

Stack & domain

Microsoft OutlookExcelWordData EntryComputer SkillsTypingSelf-motivatedReliableTeamworkAttention To DetailOrganizational SkillsProblem-solvingCommunicationFleet ManagementTool Management

About the role

Original posting from Wachter, Inc. via Lever

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

Wachter is currently accepting applications for an Administrative Assistant focusing on fleet and tool management in our Lowell, AR office. Ideal candidates should be willing to learn new skills or possess experience in administrative tasks related to fleet care and monitoring. This position is Monday-Friday, 8 am - 5 pm.

We seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.

Benefits Package: Company Paid!:

  • Medical, Dental, Prescription & Vision Benefits--No premium cost!
  • Life, AD&D and LTD insurance
  • Paid Vacation and Holidays
  • Company-Matched 401(k) and IRA Retirement Savings

Essential Duties and Responsibilities:

  • Assist the Fleet Manager with daily administrative and operational fleet functions.
  • Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
  • Track required vehicle maintenance and communicate with maintenance and body shops as needed.
  • Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
  • Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
  • Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
  • Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
  • Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
  • Order tools, materials, uniforms, PPE, and other supplies as requested.
  • Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
  • Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
  • Research and resolve reporting or allocation inaccuracies in a timely manner.
  • Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
  • Support the Fleet Manager with training and documentation of standard operating procedures.
  • Perform miscellaneous administrative and fleet-related duties as assigned.

Qualifications:

  • Self-motivated with the ability to work independently and as part of a team.
  • Ability to manage multiple projects, priorities, and deadlines simultaneously.
  • Strong attention to detail and organizational skills.
  • Ability to quickly task-switch and prioritize in a fast-paced environment.
  • Intermediate to advanced data entry and computer skills.
  • Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.
  • Ability to type 50+ WPM.
  • Excellent written and verbal communication skills.
  • Strong problem-solving skills with the ability to identify and resolve discrepancies.
  • Reliable transportation required.

Source: Wachter, Inc. careers (Lever)

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