Strong fit for detail-oriented professionals who coordinate vehicle assignments and manage fleet operations, with experience in administration or customer service and a preference for working in Downers Grove, IL.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from ARCO Companies via Greenhouse
ABOUT YOU
ARCO is seeking an organized and detail-oriented Fleet Coordinator to support the day-to-day administration of our growing fleet operations. This role will work closely with the Director of Fleet and teams across the organization to coordinate vehicle assignments, maintain accurate fleet records, support key fleet programs, and provide day-to-day assistance to associates.
The ideal candidate is proactive, dependable, and comfortable managing multiple priorities in a fast-paced environment. This is an opportunity to gain broad exposure to fleet operations while developing experience across vehicle management, vendor coordination, and compliance.
A DAY IN THE LIFE
Coordinate vehicle onboarding for new associates, including fleet system setup, vehicle assignments, safety kits, and vehicle deliveries.
Maintain accurate vehicle and associate assignment information within the fleet management system.
Administer fuel card and rental car program enrollment and assist associates with routine questions or issues.
Partner with HR, Accounting, Payroll, office contacts, and onboarding teams to ensure fleet information is accurate and associates are properly set up.
Coordinate vehicle maintenance, company decals, registration renewals, license plates, and recall notices.
Maintain and reconcile records for fleet assets.
Coordinate with dealerships, fleet vendors, rental providers, service centers, and other external partners as needed.
Assist with fleet reporting, audits, invoice review, and data reconciliation.
Research and resolve routine fleet issues and escalate more complex matters to the Director of Fleet.
Support vehicle acquisition, replacement, and disposal activities, including maintaining required documentation.
Support special projects, process improvements, and other Fleet initiatives as needed.
NECESSARY QUALIFICATIONS
Bachelor’s degree preferred or equivalent relevant experience.
1–3 years of experience in fleet, operations, administration, customer service, or a related field preferred.
Strong Microsoft Office skills, particularly Excel and Outlook.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and follow tasks through completion.
Strong problem-solving skills and willingness to research and resolve issues.
Clear written and verbal communication skills.
Ability to work effectively with associates across departments and with external vendors.
Strong service mindset and a willingness to learn.
Ability to handle confidential and sensitive information appropriately.
WHAT WE CAN OFFER YOU
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
Industry-leading performance-based bonus program
Employee Stock Ownership Plan (ESOP)
Traditional and Roth 401k
Tuition reimbursement for associates
Scholarship for associates’ children up to $28,000 per child
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
1-week paid volunteer leave each year
100% charitable match
Medical, dental, and vision insurance coverage
100% paid 12-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment.
From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.
MAKE YOUR MOVE
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.
ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.
LEGAL DISCLAIMER
EOE, including disability/vets