Front Office Recruiting Coordinator

Tessera Labs
San Jose Office, US
On-siteCareer-pivot friendly

Who this role is best for

Strong fit for multitaskers who manage office operations and scheduling with a focus on hospitality and coordination, working in a fast-paced, onsite environment.

Best fit for

  • Candidates who excel in both hospitality and logistical coordination, with a preference for in-person work in a tech-based office setting
    — “keep our San Jose office running smoothly and help create a great experience for candidates and employees”
  • Individuals who enjoy handling diverse tasks and thrive in a collaborative, flexible office culture
    — “We move fast, wear a lot of hats, and figure things out together”
  • People with experience managing visitor logistics and maintaining office inventory
    — “Manage the front desk, welcome employees and guests, and coordinate visitor check-in and arrival logistics”

Things to consider

  • Onsite requirement is strict, with five days per week in the San Jose office
    — “Location: San Jose, CA (Onsite 5 days a week)”

How to stand out

  • Highlight experience with cross-functional collaboration and managing multiple calendars and time zones
    — “Schedule phone, video, and onsite interviews across multiple calendars and time zones”
  • Showcase examples of organizing office spaces or managing inventory systems
    — “Keep the office organized and well-stocked, including office supplies, kitchen inventory”
  • Emphasize your ability to provide seamless candidate experiences and maintain clear communication
    — “Serve as candidates’ point of contact for scheduling and logistics, providing clear instructions, timely updates”
Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • smooth office operations
  • positive candidate experience
  • accurate and timely record keeping
Typical background
administrative supportrecruiting coordinationoffice management

Skills & requirements

Required

Recruiting CoordinationOffice OperationsFront Desk ManagementCalendar ManagementInterview SchedulingCandidate Record KeepingOffice Organization

Preferred

Customer ServiceEvent Planning

About the role

Original posting from Tessera Labs via Ashby

FRONT OFFICE-RECRUITING COORDINATOR

Location: San Jose, CA (Onsite 5 days a week)

We’re looking for a Front Office Recruiting Coordinator to keep our San Jose office running smoothly and help create a great experience for candidates and employees. This role combines hands-on office operations with recruiting coordination, from welcoming visitors to managing interview schedules and helping new hires get settled.

RECRUITING COORDINATION

  • Schedule phone, video, and onsite interviews across multiple calendars and time zones, partnering with recruiters and hiring managers to keep the process moving.
  • Serve as candidates’ point of contact for scheduling and logistics, providing clear instructions, timely updates, and a welcoming interview experience.
  • Coordinate interview agendas, meeting rooms, video links, and candidate travel as needed.
  • Keep candidate records and interview details accurate in our applicant tracking system, follow up on outstanding feedback, and flag scheduling delays or bottlenecks.
  • Generate and distribute offer documents for chosen candidates, verifying compensation precision and prompt delivery.

OFFICE OPERATIONS & FRONT DESK

  • Manage the front desk, welcome employees and guests, and coordinate visitor check-in and arrival logistics with internal hosts.
  • Keep the office organized and well-stocked, including office supplies, kitchen inventory, the Forkable meal program, and company swag.
  • Coordinate with building management, vendors, and IT on maintenance, repairs, office equipment, and access needs.
  • Handle mail, shipping, and receiving, and support workspace setup and office layout changes as the team grows.

If this sounds like you — someone who thrives on variety, keeps a dozen moving pieces organized without breaking a sweat, and genuinely enjoys making people feel welcome — we'd love to hear from you. We move fast, wear a lot of hats, and figure things out together, so a flexible, can-do attitude goes a long way here.

Source: Tessera Labs careers (Ashby)

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