A natural match if you have federal grants management experience and a background in finance or accounting. This role is based in Bethesda, MD, and requires strong attention to compliance and administrative details across the full grants lifecycle.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Axle via Greenhouse
(ID: 2026-3108)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD
Benefits We Offer:
100% Medical, Dental & Vision Coverage for Employees
Paid Time Off and Paid Holidays
401K match up to 5%
Educational Benefits for Career Growth
Employee Referral Bonus
Flexible Spending Accounts:
Healthcare (FSA)
Parking Reimbursement Account (PRK)
Dependent Care Assistant Program (DCAP)
Transportation Reimbursement Account (TRN)
Position Information:
To independently provide grants management and administrative support services to satisfy the overall operational objectives of the National Institutes of Health (NIH). The position supports the full federal grants lifecycle, including pre-award, award, post-award, financial monitoring, compliance, reporting, records management, and closeout activities.
Additional Qualifications:
Certifications & Licenses
Bachelor’s degree required
Master’s degree preferred
Minimum of five (5) years of federal grants management or grants administration experience required
NIH grants management experience preferred
Three (3) or more years of finance, accounting, or grants financial management experience preferred
Field of Study
Business Administration
Finance
Accounting
Public Administration
Research Administration
Related field
Software
Microsoft Office products
eRA Commons
IMPAC II
Federal grants management and tracking systems
Skills
Strong knowledge of federal grants administration and the grants lifecycle
Experience with pre-award, award, post-award, and closeout activities
Proficiency with SF-424 applications, budget forms, modular budgets, and indirect cost calculations
Experience reviewing grant budgets and performing mathematical and consistency checks
Knowledge of NIH grants policies and federal grants requirements
Familiarity with human subjects, vertebrate animal, IRB, IACUC, audit, and institutional compliance requirements
Strong financial analysis and grants monitoring skills
Excellent analytical, organizational, and time management skills
Strong attention to detail and ability to identify administrative or compliance issues
Strong written and oral communication skills
Ability to manage multiple priorities and meet established deadlines
Ability to prepare professional reports, summaries, correspondence, and tracking documents
Deliverables:
Work products and documents related to Funding Opportunity Announcement templates, administrative sections, publication tracking, and workflow coordination - Ad-Hoc
Application Intake Reports documenting administrative completeness of grant applications - Ad-Hoc
Budget Verification Worksheets and Cost Summaries related to grant application financial reviews - Ad-Hoc
Compliance Checklists documenting required assurances, registrations, approvals, and supporting documentation - Ad-Hoc
Applicant Risk Briefs summarizing institutional award history, audit information, and other due diligence documentation - Ad-Hoc
Just-In-Time Status Logs and summary memoranda - Ad-Hoc
Draft correspondence, internal routing memoranda, and grants management communications - Ad-Hoc
Draft Notice of Award packages and related supporting documentation - Ad-Hoc
Funding Summary and Obligation Worksheets - Ad-Hoc
Award Setup Checklists and administrative award files - Ad-Hoc
Financial Monitoring Reports and summaries of Federal Financial Report submissions - Monthly/Quarterly
Post-Award Compliance Summaries and Issue Logs - Ad-Hoc
Closeout Packages, checklists, and administrative closeout documentation - Ad-Hoc
Archived Award Record Packages maintained in accordance with applicable records requirements - Ad-Hoc
Weekly status reports summarizing active tasks, outstanding actions, risks, and priorities - Weekly
Performance, risk, and workload information for grants management review meetings - Monthly
Statement of Work Details:
Support the preparation and administrative review of Funding Opportunity Announcements and related documentation - 1
Maintain tracking information related to Funding Opportunity Announcement publication and review workflows - 2
Monitor receipt of grant applications through eRA Commons and other applicable systems - 3
Review grant applications for administrative completeness, required forms, attachments, and applicable submission requirements - 4
Prepare administrative completeness reports and identify missing or incomplete application materials - 5
Perform mathematical verification and consistency reviews of SF-424 applications, budget forms, and budget justifications
Review direct costs, indirect costs, modular budgets, and other grant-related financial information for accuracy and consistency
Prepare budget comparison worksheets, funding summaries, and preliminary cost analyses
Review applications for required assurances and documentation related to human subjects research, vertebrate animals, IRB approval, IACUC approval, and other applicable compliance requirements
Verify institutional registrations and administrative information, including applicable federal registration information
Compile applicant award history, audit information, and other due diligence documentation to support grants management review
Track Just-In-Time requests and review submitted materials for administrative completeness
Prepare Just-In-Time tracking reports and summary memoranda
Draft routine correspondence, internal memoranda, and administrative communications related to grants management activities
Maintain organized tracking logs and shared workflow documentation
Assemble draft Notice of Award documentation, including funding summaries, applicable terms, and administrative information
Prepare funding summary sheets, obligation worksheets, and award processing checklists
Enter and maintain award information in applicable NIH grants management and tracking systems
Establish and maintain electronic grantee files and administrative award documentation
Reconcile approved budgets against awarded amounts and identify discrepancies for review
Prepare recurring financial status summaries and monitoring reports
Track Federal Financial Report submissions and identify delinquent or incomplete reports
Review progress reports and other post-award submissions for administrative completeness
Review no-cost extension requests, prior approval requests, and related post-award actions for completeness and potential policy issues
Prepare issue logs, summaries, and draft recommendation memoranda for grants management review
Support administrative amendments and award modifications
Compile documentation required for grant closeout, including final financial reports, progress reports, and other required records
Prepare closeout checklists and administrative closeout memoranda
Maintain award records in accordance with NIH and federal records management requirements
Prepare electronic archive packages for completed awards
Ensure grants management documents are accurate, complete, professional, and appropriately version controlled
Identify and escalate issues that may affect award processing, financial management, compliance, or closeout
Prepare weekly status reports describing active activities, outstanding items, risks, and priorities
Participate in recurring meetings with grants management leadership and program stakeholders
Coordinate with internal staff and external stakeholders to support timely and accurate grants administration
Interpret applicable NIH grants policies and federal administrative requirements when reviewing grant documentation
Maintain organized records of grants management activities, decisions, supporting documentation, and follow-up actions
Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.
#IND
Salary Range$70,000—$80,000 USD
Source: Axle careers (Greenhouse)