HR Admin

Higgsfield

Almaty, Kazakhstan

On-siteCareer-pivot friendly

Who this role is best for

Strong fit for HR professionals with deep knowledge of Kazakhstan's Labour Code who thrive in fast-paced environments and can manage complex documentation workflows.

Best fit for

Candidates with prior HR administration experience in Kazakhstan and a track record of maintaining legal compliance in employment contracts.
— “Hands-on experience in HR administration in Kazakhstan, with solid practical knowledge of the Labour Code of the Republic of Kazakhstan.”
Individuals who excel in organizing and managing HRIS data and can work efficiently with statutory HR records.
— “Proven experience preparing and maintaining employment contracts, orders, personnel files, and statutory HR records in full legal compliance.”
Professionals who can handle ambiguity and deliver results in a high-intensity startup environment.
— “Comfort with ambiguity and a fast-changing, high-intensity environment.”

Things to consider

The role demands fluency in English, Russian, and Kazakh, which may be a barrier for non-native speakers.
— “Excellent written and spoken English, Russian & Kazakh”
Full-time on-site presence is required in Almaty, limiting remote flexibility.
— “Full-time, on-site role in our Almaty office.”

How to stand out

Highlight specific experience with statutory HR documentation in Kazakhstan and your ability to manage compliance.
— “Prepare, issue, and maintain HR documentation: employment contracts, amendments, internal orders, policies, leave records, and other statutory documents in accordance with the Labour Code of the Republic of Kazakhstan.”
Emphasize your track record of handling sensitive employee information with discretion and professionalism.
— “Discretion and professionalism when handling confidential employee information.”
Showcase your ability to work with HRIS systems and manage data accurately.
— “Experience with HRIS or similar systems and confident data management skills.”

Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

accurate and timely HR documentation
smooth onboarding and offboarding processes
compliance with local regulations

Typical background

HR administration experience in Kazakhstan

Skills & requirements

Required

HR AdministrationDocument ManagementOnboarding/offboarding ProcessesHRIS Data ManagementEmployee Record-keepingCompliance With Local Labor Laws

Preferred

Experience With Employment Of Foreign NationalsFamiliarity With Payroll/hr Software

Stack & domain

HR AdministrationLabour Code Of The Republic Of KazakhstanEmployment ContractsOrdersPersonnel FilesStatutory HR RecordsHRISData ManagementVacationsSick LeavesBusiness TripsAbsencesRelocation Of International EmployeesEmployment FormalitiesPermits-related PaperworkCoordination With Migration Service ProvidersReportsAuditsInspectionsInternal ReviewsRecords1c:зупPayrollHR SoftwareHigh EnergyAgencyExtreme OwnershipAttention To DetailSpeedReliabilityComfort With AmbiguityFast-changing EnvironmentDiscretionProfessionalismCollaborationCommunicationTeamworkOrganizationTime ManagementInterpersonal SkillsHuman ResourcesAdministrationLegal ComplianceMigration ServicesFast-growing StartupInternational Company

About the role

Original posting from Higgsfield via Ashby

WHY WORK AT HIGGSFIELD AI?
Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.
WHO WE ARE LOOKING FOR
Everyone at Higgsfield is an A-player. We're looking for an HR Admin who brings:
High energy, agency, and extreme ownership over their scope.
Obsessive attention to detail — documents, dates, and records are always in perfect order.
Speed and reliability: things get done fully, on time, without reminders.
Comfort with ambiguity and a fast-changing, high-intensity environment.
Discretion and professionalism when handling confidential employee information.
WHAT YOU WILL WORK ON
Prepare, issue, and maintain HR documentation: employment contracts, amendments, internal orders, policies, leave records, and other statutory documents in accordance with the Labour Code of the Republic of Kazakhstan.
Run the administrative side of onboarding and offboarding: contract preparation, document collection and verification, and regulatory registrations where required.
Maintain accurate and up-to-date personnel files and HRIS data for all employees.
Track and administer vacations, sick leaves, business trips, and other absences, keeping all supporting documentation compliant.
Support the relocation of international employees on the documentation side: employment formalities, permits-related paperwork, and coordination with migration service providers.
Prepare reports and data required by local authorities and internal stakeholders.
Support audits, inspections, and internal reviews with complete, well-organized records.
Work closely with the HR team, accounting, and external advisors (legal, migration services) to keep day-to-day HR administration fully compliant.
YOUR MUST-HAVES
Hands-on experience in HR administration in Kazakhstan, with solid practical knowledge of the Labour Code of the Republic of Kazakhstan.
Proven experience preparing and maintaining employment contracts, orders, personnel files, and statutory HR records in full legal compliance.
Experience with HRIS or similar systems and confident data management skills.
High attention to detail and strong organizational skills.
Excellent written and spoken English, Russian & Kazakh
YOUR GOOD-TO-HAVES
Experience with employment of foreign nationals in Kazakhstan (work permits, migration registrations, coordination with authorities).
Experience in a fast-growing startup or international company.
Familiarity with 1C:ЗУП or similar payroll/HR software.
THE DEAL
Full-time, on-site role in our Almaty office.
Competitive salary in USD.
Opportunity to grow alongside one of the fastest-scaling AI companies globally.
High ownership, fast learning, and meaningful impact from day one.

Source: Higgsfield careers (Ashby)