Aimed at mid-level HR professionals with payroll expertise who can manage multi-state employment tax requirements and thrive in a hybrid work arrangement.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Genea via Greenhouse
Job Title: Human Resources & Payroll Specialist
FLSA Status: Non-Exempt
Reports To: People Operations Manager
Department: Human Resources
Location: Irvine, CA (Hybrid, in-office 1 time per week/month)
About Genea:
As leaders in property technology, Genea provides cloud-based physical security, submeter billing and on-demand HVAC solutions to over 1 million users across 39 countries. But Genea is more than just a workplace. We’re a mission-driven team that collaborates, innovates, and engineers the proptech solutions of tomorrow to solve the challenges of today. We pride ourselves on fostering an environment of transparency and authenticity, where you can be yourself. But don’t take our word for it. Genea has been recognized as a Top Workplace for the last 6 years (2021- 2026) with a rating of 4.4 out of 5 stars on Glassdoor. Our team members love our competitive benefits, including remote work options, comfortable work-life balance, paid time off (PTO), personal and family health insurance options, paid family leave, and development/training opportunities.
Job Overview:
As Genea’s HR & Payroll Specialist, you’ll play a key role in supporting and executing U.S. HR operations, with a primary focus on payroll and employee lifecycle administration. You’ll collaborate closely with HR leaders and employees to streamline onboarding and offboarding, process biweekly U.S. payroll, support multi-state employment tax administration, maintain HR systems, and ensure accurate and timely employee data. From payroll and employee lifecycle support to day-to-day HR operations and employee experience, you’ll play a hands-on role in creating an employee experience that feels seamless, supportive, and uniquely Genea.
This is a primarily remote position, with the ability to work from Genea’s Irvine office as needed for training, team meetings, and other business needs, typically on a weekly or monthly basis.
Duties and Responsibilities:
Employee Onboarding and Offboarding
Working closely with HR Operations Managers, internal department managers and new hires/employees, you will coordinate end to end onboarding and offboarding processes for U.S. employees
Prepare and manage documentation related to new hires, separations, transfers, and role changes
Ensure smooth communication and follow up with new hires, managers, and cross-functional partners
Payroll & Employment Tax Administration
Process biweekly U.S. payroll, including reviewing payroll inputs, validating employee changes and timekeeping data, coordinating approvals, and ensuring payroll is processed accurately and on schedule.
Support employment tax administration, including coordinating state employer registrations, maintaining tax records, and addressing state-specific requirements.
Process payroll-related employee changes, including new hires, terminations, and compensation updates, and respond to routine employee questions regarding timekeeping and payroll.
Maintain the confidentiality and accuracy of payroll, compensation, and other sensitive employee information.
HR Administration
Assist with creation, distribution, and tracking of HR documents including agreements, letters, and signatures
Maintain and update employee files in compliance with internal policies and legal requirements
Support general HR operations and administrative tasks as needed
Systems and Data Management
Work regularly within HR systems
Assist with data audits, reporting, system updates, and troubleshooting as needed.
Assist with medical benefits administration
Identify opportunities to improve HR and payroll workflows, documentation, and data accuracy.
Employee Experience and Culture
Support the planning and execution of employee engagement, cultural, and recognition events across geographies
Assist with administration of the company’s employee appreciation and recognition platform
Qualifications:
4+ years of experience in HR operations, HR administration, or a related role, with demonstrated hands-on experience processing U.S. payroll
Experience independently managing or coordinating payroll processes across multiple US states and resolving payroll-related issues with employees, managers, and payroll providers
Hands-on experience processing multi-state payroll and employment tax administration preferred
Strong understanding of HR processes, documentation, and the employee lifecycle
Experience using ADP preferred
Working knowledge of federal and state wage and hour requirements
Excellent attention to detail, strong organizational skills, and ability to manage multiple priorities for multiple stakeholders at once
Ability to work effectively with stakeholders across time zones and cultural contexts
Strong written and verbal communication skills and a friendly, employee-facing approach
Ability to work independently as well as collaboratively within a team
Ability to work onsite at Genea’s Irvine office for training and team meetings as needed
Estimated Salary Range: $33-40/hour
The salary range listed is our best estimate based on the role's requirements and market conditions. The final offer may be higher or lower depending on the candidate's experience and qualifications.
In addition, full-time employees are eligible to participate in a comprehensive benefits program that includes medical, dental, and vision insurance; flexible spending accounts (FSA); life insurance; accidental death and dismemberment (AD&D) insurance; long-term disability (LTD) coverage; paid time off (PTO); and a 401(k) retirement savings plan.
Genea participates in E-Verify to confirm the employment eligibility of all new hires working in the United States. For more information about E-Verify, please visit the E-Verify website.
Source: Genea careers (Greenhouse)