Junior Planning Coordinator

Vertiv

Bologna, Italy

Career-pivot friendly

Who this role is best for

Aimed at entry-level candidates with administrative and coordination skills who thrive in a collaborative, customer-focused environment in Bologna, Italy.

Best fit for

Candidates with a background in business support or event management who enjoy facilitating team operations.
— “entry-level position ideal for a highly organized, detail-oriented, service-minded individual who enjoys working with people and enabling team efficiency”
Individuals fluent in both Italian and English, with a strong grasp of Microsoft Office tools.
— “Fluent Italian and English, both written and spoken. Good knowledge of Microsoft Office (Outlook, Teams, PowerPoint, Excel and Word)”
Those who are reliable, proactive, and can manage multiple priorities in a dynamic environment.
— “Ability to manage multiple priorities in a dynamic environment”

Things to consider

This role may involve handling confidential information and adhering to strict company values.
— “Discretion and professionalism when handling confidential information”
The role is governed by the Metalmeccanico Industria National Collective Bargaining Agreement.
— “The applicable National Collective Bargaining Agreement (CCNL) for this role is Metalmeccanico Industria.”

How to stand out

Highlight experience in organizing meetings and managing logistics in your resume and interview responses.
— “Organize meetings internal and external to the team by managing logistics, calendars, invitations, room bookings and agenda collection.”
Demonstrate your ability to coordinate travel and manage expense reports effectively.
— “Support travel planning for designated leaders and team members by coordinating flights, hotels, transportation and travel logistics.”
Showcase your attention to detail and accuracy in administrative tasks.
— “Strong attention to detail and accuracy”
Emphasize your interpersonal and communication skills in your application materials.
— “Strong interpersonal and communication skills”
Demonstrate your reliability and proactive nature through past work examples.
— “Reliable and proactive”

Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

efficient meeting organization
timely travel planning
accurate expense reporting

Typical background

business administration degree1-3 years of administrative support experience

Skills & requirements

Required

Meeting CoordinationTravel SupportAdministrative SupportDocument Management

Preferred

Event ManagementPresentation Coordination

Stack & domain

Microsoft OfficeOutlookTeamsPowerpointExcelWordOrganizationalMultitaskingCommunicationInterpersonalPlanningCoordinationAdministrative Support

About the role

Original posting from Vertiv

Who are we?
At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
We are currently seeking a Junior Planning Coordinator to join our dynamic team in Castel Guelfo (BO), Italy!
The Junior Planning Coordinator provides organizational support to the Large Power Strategic Planning Manager and to the Large Power Converters Leadership team. The role focuses on organizing meetings, facilitating team operations, supporting travel and expense management activities and supporting effective execution of day-to-day processes. This is an entry-level position ideal for a highly organized, detail-oriented, service-minded individual who enjoys working with people and enabling team efficiency.
What kind of work will you be doing?
Meetings Coordination
Organize meetings internal and external to the team by managing logistics, calendars, invitations, room bookings and agenda collection.
Ensure meeting material is prepared, track key action items and support closure of agreed activities.
Travel & Expense Support
Support travel planning for designated leaders and team members by coordinating flights, hotels, transportation and travel logistics.
Assist them with preparation and submission of expense reports.
Maintain travel documentation and support reimbursement processes.
Administrative & Operational Support
Provide day-to-day administrative support to assigned leaders when required.
Coordinate visitor schedules and site visits when required.
Assist with document management and presentations coordination.
What will make you successful?
Bachelor’s degree in Communication, Languages, Business Administration/Management, Management Engineering, or a related field.
1-3 years of experience in business support, office coordination, event management, administrative support or similar roles.
Good knowledge of Microsoft Office (Outlook, Teams, PowerPoint, Excel and Word).
Fluent Italian and English, both written and spoken.
Strong organizational and multitasking skills.
Key Soft Skills
Highly organized and structured.
Strong attention to detail and accuracy.
Reliable and proactive.
Positive, kind and service-oriented attitude.
Strong interpersonal and communication skills.
Ability to manage multiple priorities in a dynamic environment.
Discretion and professionalism when handling confidential information
If YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment!
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
Customer Focus
Operational Excellence
High-Performance Culture
Innovation
Financial Strength
OUR BEHAVIORS
Own It
Act With Urgency
Foster a Customer-First Mindset
Think Big and Execute
Lead by Example
Drive Continuous Improvement
Learn and Seek Out Development
The anticipated salary range for this role in Italy is between 27.000€ to 34.000€ gross per year (based on a full-time working week). Certain roles may be eligible for variable compensation and benefits. Where applicable, a comprehensive overview of the full benefits package and any additional compensation will be provided during the recruitment process in accordance with local legal requirements. Compensation is determined based on objective, gender-neutral criteria, including skills, experience, and job responsibilities.
The applicable National Collective Bargaining Agreement (CCNL) for this role is Metalmeccanico Industria.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers
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Source: Vertiv careers