Meetings and Events Project Manager (12-month fixed term contract)

Emota
London, United Kingdom
Hybrid

Who this role is best for

A natural match if you have 4+ years managing corporate events and a strong track record in client and financial management.

Best fit for

  • Candidates with 4+ years in corporate event management and a history of handling pharmaceutical client needs
    — “Organiser with a minimum of 4 years event management delivery of corporate events”
  • Professionals with a proven ability to manage budgets and coordinate with multiple stakeholders
    — “Experience managing event budgets from initial budget, through revisions and reconciliation”
  • Individuals who are comfortable with international travel and hybrid office arrangements
    — “This role, which includes national and international travel, will involve client partner, supplier and financial management”

Things to consider

  • The role demands a minimum of 2 days per week in the office despite hybrid flexibility
    — “hybrid (minimum of 2 of 5 days a week worked in closest office)”
  • There is a fixed term contract covering a maternity leave, which may affect long-term stability
    — “12-month fixed term contract covering a maternity leave”

How to stand out

  • Highlight your ability to manage both financial and logistical aspects of events in your resume
    — “Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event”
  • Demonstrate past experience in managing pharmaceutical client events during interviews
    — “manage global meetings, events and congress participation for our pharmaceutical clients”
  • Showcase your track record in maintaining detailed communications with stakeholders
    — “Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners”
  • Emphasize your ability to build and maintain long-term relationships with suppliers and venues
    — “Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients”
  • Demonstrate your commitment to environmental sustainability in your application materials
    — “Be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • manages global meetings and events
  • ensures events are profitable and compliant
  • manages budgets and financial tracking
Typical background
event managementproject managementlogistics

Skills & requirements

Required

Project ManagementLogisticsBudget ManagementClient LiaisonFinancial ManagementEvent Planning

Preferred

Event ManagementInternational Travel

Stack & domain

Project ManagementLogisticsBudget ManagementClient ManagementSupplier ManagementFinancial ManagementEvent PlanningEvent ManagementEvent SponsorshipEvent CoordinationEvent ReportingEvent ComplianceEvent ProfitabilityEvent AttendanceEvent ParticipationEvent Site InspectionsEvent Health ChecksEvent Cost AvoidanceEvent Cost SavingEvent InvoicingEvent Cross Charge BudgetsEvent MeasurablesEvent SustainabilityCommunicationTeamworkLeadership

About the role

Original posting from Emota via Greenhouse

Job Title: Meetings and Events Project Manager (12-month fixed term contract - maternity leave)

Brand: Emota

Location: UK: London or Manchester, hybrid (minimum of 2 of 5 days a week worked in closest office)

Reporting to: Project Director

Direct report(s): None

A bit about the role …

Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.

This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.

This is a fixed term 12-month contract covering a maternity leave.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

What will you do …

Project Management:

· Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition

· Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers

· Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers

· Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners

· Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event

· Manage post event metric reporting

Client Liaison and Development:

· Deliver first class customer service following clients goals

· Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs

Financial Management:

· Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices

· Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow

· Accomplish scope management – to identify and charge clients for out-of-scope activities

· Track cost avoidance / saving measures

· Ensure compliance with company and client invoicing processes

· Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event

General:

· To work with appropriate support departments to ensure the delivery of client measurables

· Assist new starters by taking on the role of 'Buddy'

· Apply our mission, vision and values

· Comply with all company and client procedures

· Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients

· Be an ambassador for the agency

· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

· Organiser with a minimum of 4 years event management delivery of corporate events

· Live within a commutable distance (within 1 hour) of one of our UK offices in London or Manchester

· Experience managing event budgets from initial budget, through revisions and reconciliation

· Client liaison skills

· Team motivator and professional team member

· A focus on accuracy, detail, consistency and dedicated to customer service

· Intermediate level Excel (can maintain complex spreadsheets)

· The ability and desire to travel on-site internationally

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

Source: Emota careers (Greenhouse)

Similar roles