Best suited to candidates with administrative experience in a growing business, working in a defense or tech domain.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Awetomaton via Greenhouse
Awetomaton is seeking an Office Coordinator to keep our Beavercreek office organized, welcoming, stocked, and ready for our team, customers, and visitors. This is a hands-on role responsible for the day-to-day details that make the workplace run smoothly.
The ideal candidate is organized, dependable, and proactive. You notice what needs to be done and take ownership of getting it done independently. You’re comfortable balancing routine responsibilities with new projects, finding solutions, and adapting as priorities change.
This position is full-time and will be performed onsite at our Awetomaton HQ in Beavercreek. We are currently considering candidates with a planned November 2026 start date.
Criteria for success
Independently manage recurring office needs and administrative projects
Maintain a clean, organized, well-stocked, and welcoming workplace
Provide a professional and friendly experience for employees, candidates, customers, vendors, and visitors
Coordinate employee events and workplace activities, including planning, vendor communication, catering, room setup, supplies, and other event logistics
Identify facilities, maintenance, inventory, and workplace needs before they become problems
Manage competing priorities, exercise sound judgment, and follow tasks through to completion
Embrace custom business IT systems, adapting as tools and workflows evolve
Communicate effectively and identify opportunities to improve processes
Required Experience and Skills
High school diploma or equivalent
Two (2) years of experience in office coordination, administration, hospitality, facilities support, or a similar role
Strong organization, attention to detail, initiative, and follow-through
Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams
Comfortable maintaining spreadsheets, calendars, inventory lists, and administrative records
Ability to professionally coordinate with employees, visitors, vendors, and service providers
Comfortable with hands-on office responsibilities, including stocking supplies, organizing storage areas, setting up meeting spaces, receiving deliveries, and making occasional local supply or catering pickups
Valid driver’s license and reliable transportation for occasional local errands
Desired Education and Experience
Experience supporting an office environment in a rapidly growing business
Experience coordinating employee events, catering, or workplace activities
Experience managing office supplies, inventory, vendors, or facilities requests
Familiarity with Canva, Microsoft Forms, or similar tools
Experience supporting employee communications or company newsletters
About Awetomaton
We build software that enables humans to make informed decisions from raw intel data, with a specialization in satellite collection. We are a Dayton-based defense startup that believes there is a critical skill & culture gap - one we are filling with high-output, mission focused engineering talent. Results matter to our customers. We've never lost a customer because we deliver what they need. Awetomaton is where you do work that matters with a passionate team in an environment that inspires your creativity.
Benefits
We provide industry leading benefits that balance your health & wellbeing today, as well as lay a solid financial future into retirement. Highlights of our benefit plan include:
Flexible time off totaling 36 days / year. No questions asked.
100% 401k company match up to IRS annual limits. This is a benefit of up to $24,500 for 2026.
Health plan through Blue Cross Blue Shield with Health Savings Account (HSA). We pay 95% of employee premiums including family plans.
Employee favorite: Tech and Wellness reimbursement of $3000 / year. Treat yourself with the newest gadgets or athletic gear. No approvals required.
Annual profit sharing as 401k contribution. No set percent and dependent on annual company performance. Benefit is above and beyond 401k match.
MacBook laptop and well-equipped office spaces for optimal productivity in office and on-the-go.
Source: Awetomaton careers (Greenhouse)