Office Coordinator

Tom James Company

Eden Prairie, MN

On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have experience in retail operations and logistics.

Best fit for

Candidates with retail or fashion industry experience and a background in customer service or logistics
— “supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry”
Individuals comfortable with multi-tasking in a dynamic, physical work environment
— “Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines”
Those with a valid driver’s license and experience managing office supplies or daily errands
— “Making same day bank deposits and running errands”

Things to consider

Regular onsite attendance is mandatory for this part-time role
— “Regular onsite attendance is required”
This role involves physical labor, including lifting up to 30 lbs
— “Ability to bend and lift 30 lbs.”

How to stand out

Highlight experience with inventory management and garment preparation in your resume
— “Prepping and steaming garments for delivery and placing on clothing inventory rack”
Showcase your experience with client interaction and communication in your application materials
— “Helping clients when they come to the office”
Include examples of managing office supplies or coordinating with external vendors in your resume
— “Management of office supplies”
Demonstrate your ability to prepare reports and coordinate events in your interview
— “Assist with preparing for biannual trunk show events”

Pace · Fast PacedCollaboration · MediumAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

manage office supplies
assist with trunk show events

Typical background

administrative or customer service experience

Skills & requirements

Required

Receiving And ShippingAlterationsCommunicationMulti-taskingOrganizational SkillsComputer Skills (microsoft Office, Google Docs)

Preferred

TailoringCustomer Service

Stack & domain

Microsoft OfficeGoogle DocsSAPMulti-taskingOrganizational SkillsCommunicationOffice ManagementCustomer Service

About the role

Original posting from Tom James Company via Lever

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.
We currently have a part-time opening in our Eden Prairie, MN office. Our position is for 25 hours per week at $20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.
Regular onsite attendance is required.
RESPONSIBILITIES:
Receiving & Shipping
Unpacking received shipments daily
Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional
Prepping and shipping out packages to clients and factories
Processing returns, remakes, and alterations
Helping clients when they come to the office
Alterations
Entering alteration instructions into the proprietary system
Communication with outside contractor tailors, delivering/picking up garments as needed
Checking in alteration tickets upon completion
Preparing alteration report for corporate office
Telephones/E-Mail/Mail
Answering incoming phone calls and relaying messages to appropriate Sales Professional
Checking store e-mail daily and forwarding information to relevant person(s)
Making same day bank deposits and running errands
Making follow-up calls to factories, customers, and corporate office
Performing other duties as assigned
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
Strong computer skills, including proficiency with Microsoft Office and Google Docs
Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines
Strong organizational skills
Ability to bend and lift 30 lbs.
Management of office supplies
Communicating with building management
Ability to put together office monthly reports
Assist with preparing for biannual trunk show events
Valid driver’s license is required

Source: Tom James Company careers (Lever)