Office Manager

Ellipsislabs
New York, NY
On-siteCareer-pivot friendly

Who this role is best for

Best suited to candidates with experience in fast-paced startup environments and a background in managing office operations and executive calendars working in the DeFi industry.

Best fit for

  • Candidates with experience managing executive calendars and office logistics in a DeFi startup environment
    — “Own and protect our cofounders’ calendars with precision”
  • Individuals who thrive in hands-on, in-person roles with a focus on team support and guest experience
    — “making sure the team is well-fed, helping with recruiting coordination and ensuring every candidate and guest feels welcome”
  • Candidates with a proven ability to manage inventory and coordinate vendor logistics in a dynamic setting
    — “Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks”

Things to consider

  • The role requires physical presence in New York for daily operations and events
    — “Comfortable working in-person, in a fast-paced startup environment”
  • This is a contract position with potential for conversion to full-time based on mutual fit
    — “This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit”

How to stand out

  • Highlight experience in managing high-volume environments and coordinating events or onboarding processes
    — “Support company events end-to-end”
  • Emphasize your ability to anticipate needs and maintain seamless operations
    — “developing a strong sense of what the space needs before it becomes a problem”
  • Showcase your track record in vendor management and inventory coordination
    — “Manage inventory, including laptop procurement and coordinating repairs or replacements”
  • Demonstrate your ability to handle sensitive information with discretion and professionalism
    — “High discretion and sound judgment, particularly around confidential calendar and business information”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • keep office running smoothly
  • protect cofounders' schedules
  • ensure team is well-fed
  • support company events
  • coordinate office move logistics
Typical background
strong organizational skillsreliable executionexcellent written and verbal communication

Skills & requirements

Required

Office ManagementInventory ManagementReceptionGuest ExperienceFood ManagementEvent LogisticsRecruiting CoordinationCalendar ManagementOn-site CoordinationRecruiting Systems ManagementOnboarding And Offboarding Coordination

Preferred

Project ManagementVendor Management

Stack & domain

Inventory ManagementLaptop ProcurementReceptionGuest ExperienceFood ManagementEvent CoordinationRecruiting CoordinationOnboardingOffboardingOrganizational SkillsCommunicationDiscretionJudgmentProject ManagementVendor ManagementOffice ManagementExecutive Assistant

About the role

Original posting from Ellipsislabs via Ashby

Ellipsis Labs is a profitable, venture-backed New York-based startup building sustainable and efficient DeFi protocols on high-throughput decentralized infrastructure. Our long-term goal is to build a better financial system.

Our flagship product, Phoenix Perpetuals, brings professional-grade perpetual futures to Solana. Building on our experience developing efficient markets, Ellipsis Labs also operates SolFi, a proprietary automated market maker that provides efficient liquidity for key trading pairs. Our foundational product, Phoenix Legacy, is a limit order book on the Solana blockchain that established our expertise in operating high-performance markets. Combined, these products have facilitated over $285B in trading volume across Solana markets.

This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit.

Ellipsis Labs is seeking an Office Manager to join our team. You'll be the heartbeat of our office, including keeping the space running like clockwork, protecting our cofounders' schedules, making sure the team is well-fed, helping with recruiting coordination and ensuring every candidate and guest feels welcome from the moment they walk through the door. In this role, you will:

Office Management

  • Own the day-to-day operations that keep the office running well, including developing a strong sense of what the space needs before it becomes a problem
  • Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks
  • Own reception and the guest experience
  • Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
  • Support company events end-to-end
  • Support the logistics and administrative work of an upcoming office move

Executive Assistant

  • Own and protect our cofounders’ calendars with precision
  • Schedule business dinners
  • Handle one-off requests as they come up

Recruiting Coordination

  • Own interview scheduling and on-site coordination
  • Manage take-home assessment logistics
  • Keep our recruiting systems clean and up to date
  • Coordinate onboarding and offboarding for new hires and departing employees

QUALIFICATIONS

  • Strong organizational skills, including comfort managing recurring checklists and processes
  • A demonstrated track record of following through and executing reliably
  • Excellent written and verbal communication
  • High discretion and sound judgment, particularly around confidential calendar and business information
  • Willingness to do hands-on work as needed, including restocking, setup, and other physical tasks are part of the job
  • Project and vendor management skills, with a natural ability to set clear expectations with vendors and hold them accountable
  • Comfortable working in-person, in a fast-paced startup environment where priorities shift day to day

Source: Ellipsislabs careers (Ashby)

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