On-Site Administrator

Serhant

New York, NY

On-siteCareer-pivot friendly

Who this role is best for

Best suited to candidates with administrative experience in real estate and strong communication skills working in New York, NY.

Best fit for

Candidates with administrative experience in real estate and a knack for coordination
— “will work closely with management to provide administrative and back-end office support and will [REDACTED] a liaison between sales team, developers, and staff.”
Individuals who can maintain detailed records and ensure data accuracy
— “Maintain Serhant. New Development tracking system for project(s) in terms of signed deals, vendor tracking, adding new building, updating commissions, etc.”
Proficient users of project management tools and Microsoft Office
— “Experience with Project Management tools (i.e. Monday, ClickUp, or Airtable)”

Things to consider

On-site presence is required in Williamsburg, NY, with potential for occasional travel to other offices
— “This position is on-site for candidates based in Williamsburg, NY area. The role may include occasional work at additional SERHANT. offices or attendance at offsites”
Candidates must be currently authorized to work in the United States without requiring sponsorship
— “candidates must be currently authorized to work in the United States without the need for sponsorship now or in the future.”

How to stand out

Emphasize proven ability to coordinate between teams and manage multiple stakeholders
— “will [REDACTED] a liaison between sales team, developers, and staff.”
Showcase skills in maintaining accurate records and ensuring marketing consistency
— “Make sure all relevant information on websites and marketing information matches.”

Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · TeamLevel · Mid

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

managed day-to-day needs
provided administrative support
handled tracking and reporting
assisted with event planning
maintained project tracking systems

Typical background

administrative or project management experience

Skills & requirements

Required

Administrative SupportProject ManagementCommunicationOrganizationProblem-solvingEvent Planning

Preferred

Real Estate Salesperson LicenseProject Management Tools

Stack & domain

Microsoft OfficeExcelProject Management ToolsEvent PlanningMarketingAdministrative SupportCommunicationOrganizationTeamworkProblem-solvingAttention To DetailReal EstateSalesProject Management

About the role

Original posting from Serhant via Greenhouse

On-Site Admin
Williamsburg, Brooklyn (on-site)
About SERHANT.
SERHANT. is the most followed real estate brand in the world, calibrated for the marketplace of tomorrow, delivering proven results for buyers, sellers, and developers. SERHANT. revolutionizes the traditional brokerage model by innovating through media and content creation and is powered by a full-service in-house film studio as well as an amplification platform that puts our properties in front of more people than anyone else.
SERHANT. New Development gives developers and financial institutions an unmatched advantage by providing insightful, and results-oriented, step-by-step guidance and support from site acquisition to final sellout for projects of all sizes, price points, and locations. We use comprehensive market analytics to hone our planning, design, and branding strategies, and we leverage SERHANT. Studios and ID Lab to deliver potent, breakthrough content and sales campaigns.
About the Role
The On-site Admin at SERHANT. New Development will work closely with management to provide administrative and back-end office support and will act as a liaison between sales team, developers, and staff.
Responsibilities
Identify and manage day-to-day needs at specified new development project/sales gallery
Provide administrative and operational support for the project(s) and to the sales agents
Assist with calendar, appointment, phone calls and scheduling
Respond to voicemails, emails and regular mail
Handle all tracking, inquires, reporting for the project(s)
Make sure all relevant information on websites and marketing information matches.
Maintain Serhant. New Development tracking system for project(s) in terms of signed deals, vendor tracking, adding new building, updating commissions, etc.
Assist with sending daily and weekly reports directly to developers
Assist with event planning for project(s), broker events, and coordinating vendors/sponsors.
Assist with marketing for project(s), including weekly e-blast creation, signage requests, marketing collateral, etc.
Work closely with management on building requests, weekly agendas, weekly minutes, ordering supplies, etc.
*The company reserves the right to add or change duties at any time.
Qualifications
Education: Bachelor's degree
1-2 years of work experience
Valid Real Estate Salesperson License preferred, but not required
Proficient with Microsoft Office and Excel
Experience with Project Management tools (i.e. Monday, ClickUp, or Airtable)
Skills
Excellent verbal and written communication
Immaculate organization and administrative skills
Team player but can also work independently
Problem-solving
Compensation
Actual compensation within the pay range listed below will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location.
The national base pay range for this position within the United States is $65,000.00 USD.
Your Location
This position is on-site for candidates based in Williamsburg, NY area. The role may include occasional work at additional SERHANT. offices or attendance at offsites, as agreed to with your manager. Candidates must live within the United States.
Hiring Statement
SERHANT. is committed to providing a workplace free from discrimination or harassment. We expect every member of the SERHANT. community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.
Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and staff. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.
Recruiting Fraud Notice
Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to prompt you to pay a fee for services related to recruitment or training.
SERHANT. does not charge any application, processing, or training fee at any stage of the recruiting or hiring process. All genuine job openings will be posted here on on our Careers page or Linkedin, and all communications from the SERHANT. recruiting team and/or hiring managers will be from an @serhant.com email address.
Visa Sponsorship Notice
Thank you for your interest in working with us! At this time, we are not able to offer H-1B visa or any other work authorization sponsorship. To be considered for any of our open roles, candidates must be currently authorized to work in the United States without the need for sponsorship now or in the future.

Source: Serhant careers (Greenhouse)