Aimed at mid-level operational professionals who thrive in cross-functional coordination and process optimization, with a focus on finance, procurement, and AI infrastructure in a global setting.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Nebius
About Nebius:
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
About The Role:
The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
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Key Responsibilities
Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.
Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties
Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards
Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies
Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows
Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
Participate in special projects and cross-functional initiatives as required
Key Qualifications & Experience
Must-have requirements:
1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.
Experience with document management and operational workflows involving internal teams and external counterparties
Working knowledge of accounts payable processes
Ability to review, and maintain agreements and supporting documentation
Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance
Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting
Ability to manage multiple tasks and priorities within established procedures
Clear written and verbal communication skills
Experience with ERP, finance, or document management systems
Fluent English
Preferred qualifications:
Strong Excel or spreadsheet-based tracking and reporting skills
Experience participating in process improvement or special projects
Competencies & Behavioral Traits
Structured, organized and detail-oriented
Strong sense of ownership for assigned processes
Comfortable coordinating across teams and priorities
Process-improvement mindset within defined frameworks
Proactive, solution-oriented approach to operational issues
Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion
Self-driven and accountable, with the ability to prioritize tasks and manage competing priorities effectively
Benefits & Perks:
Competitive compensation
Career growth and learning opportunities
Flexibility and ownership
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams
What's it like to work at Nebius:
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI
Equal Opportunity Statement:
Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.
Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.
If you need accommodations during the application process, please let us know.
Source: Nebius careers